City of Gig Harbor Community Development Department REQUEST FOR PROPOSALS City of Gig Harbor Comprehensive Plan: Land-use Element Amendments and Arts & Culture Element Adoption 1.0 Project The City of Gig Harbor is seeking proposals for professional services to assist staff in amending the City’s Comprehensive Plan Land-use Element for consistency with recent changes to the City’s zoning code and adoption of a new element entitled, Arts & Culture. The scope of this request for proposals is two-fold and would require two separate processes resulting in two distinct recommendations to the City Council. 1.1 Land-use Element Amendments In 2018 and 2019, the City adopted several amendments to the Gig Harbor Municipal Code Title 17, Zoning, and Title 16, Subdivisions. Amendments included: prohibition on serial short platting, uses in certain zoning districts, changes to residential densities and elimination of bonus densities in certain zoning districts, removing certain critical areas and critical area buffers from net buildable area, changes to tree retention requirements, changes to residential parking requirements, changes to minimum lot sizes for subdivisions in certain zoning districts, and eliminating future planned residential development zones. The primary product of this effort would be an updated Land Use Element consistent with code amendments made. Secondary product would be a memorandum outlining any amendments that were made that are inconsistent with the Comprehensive Plan and potential solutions. A staff report will be required to describe and analyze this work and will be presented to the public and Planning Commission/Council. 1.2 Arts & Culture Element The City’s Arts Commission has proposed a new element for inclusion into the City’s Comprehensive Plan. The element would be called “Arts and Culture Element” and would replace the “Cultural Arts Programs and Resources” text that currently exists in the Comprehensive Plan. The Commission has a draft proposed Element prepared that has undergone a public process already. The primary product for this effort is a final Arts and Culture Element formatted for inclusion into the City’s Comprehensive Plan. A staff report will be required to describe and analyze this work and will be presented to the public and Planning Commission/Council. 2.0 Request for Proposals and Statement of Qualifications This Request for Proposals (RFP) provides an overview of the project and the defined tasks, as well as offers suggestions and recommendations in relation to the individual tasks identified. Candidates are urged to be particularly attentive and define any missing foreseen tasks necessary to complete the work described. The response to this RFP (hereafter referred to as “Proposal”) should succinctly outline the professional services to be provided in connection with each task; indicate the time and materials necessary to complete each task; indicate the methods to collect data and produce work; demonstrate the experience of the candidate’s key personnel, etc. Where necessary, candidates may expand and provide details to demonstrate the ability to complete the described work in a timely manner. A Statement of Qualifications (SOQ) must be included within the Proposal, which demonstrates that the candidate and its agents possess the experience, education, training and credentials with type of work described in each defined task. Further, the candidate must demonstrate that all applicable licenses, registrations and permits have been attained for the work to be rendered. A minimum of three (3) references must be included for similar work in size and scope of the tasks defined herein. For each reference, each candidate shall specify the contact name, title, address, telephone number and email address (if known) and provide a very brief statement of the services provided. The City seeks to review the credentials of only those key personnel who will actually render professional services in relation to the work described. Each candidate is requested to include a conceptual work schedule or matrix, indicating the assumed start dates and end dates for each defined task. Proposals are not to exceed ten (10) pages, excluding a cover letter, statement of qualifications, the conceptual work schedule, and references. All other information provided by candidates, including examples of work, brochures, photos, etc. shall be incorporated into and made a part of the Proposal. The Proposal and relative attachments should be submitted in 8½” x 11” format, clearly marked, easy to read using 1” margins and a minimum of 11- point fonts, and appropriately affixed to one another. The conceptual work schedule may be presented in 11”x17” format for clarity. Please forward three (3) copies of the Proposal and conceptual work schedule by 4:00 pm on Friday, March 24, 2021. Carl de Simas, Senior Planner City of Gig Harbor 3510 Grandview St. Gig Harbor, WA 98335 cdesimas@gigharborwa.gov POST MARKS WILL NOT BE ACCEPTED. Proposals may be submitted by 1st Class mail, email, or transmitted via an approved online resource. For more information, and for electronic online submittal instructions, please call the City of Gig Harbor Community Development Department at (253) 851-6170. Anticipated Schedule: Event Date RFP Release March 10, 2021 Proposal Responses Due March 24, 2021 Interview Qualified Candidates March 29-April 2, 2021 Selection April 9, 2021 Contract Agreement April 16, 2021 3.0 Basis of Selection The City of Gig Harbor will select a successful candidate pursuant to RCW 39.80 on the basis of the following parameters: 1) demonstrates qualifications; 2) demonstrates work experience; 3) comprehension of the goals and objectives for each of the defined tasks; 4) Proposal quality and attention to instructions; 5) the methods and means necessary to complete the defined tasks; 6) demonstrated ability to complete tasks within the allocated time and budget; 7) ability to listen to and follow the needs and requirements of the City and any other means and methods the City deems appropriate in the selection process. Short lists, interviews, proposal presentations, and requests for additional information may or may not be used as a part of the selection criteria and shall be at the sole discretion of the City. 4.0 Contractual Requirements The City expects to, but is not required to, execute a professional consultant services contract (Contract) for all or any of the tasks herein described with the successful candidate. A copy of the City’s standard consultant services contract is included for review and is not modifiable. The successful candidate will be expected to identify personnel and outline the estimated costs for each task for the preparation of a final work plan and schedule within one (1) week of the City’s selection. The total estimated costs of all tasks will be used for purposes of fixing the Contract amount. In addition, the successful candidate will be expected to coordinate and obtain any necessary permits. 5.0 Defined Tasks The scope of work for the successful candidate is outlined in a series of recommended tasks described below. 5.1 Project Management The successful candidate will: A. Provide a preliminary projected timeline. B. Effectively manage any sub consultants deemed necessary. All sub consultants shall be approved in advance by the City. C. Be an agent of the City and an extension of City staff. 5.2 Public Participation The successful candidate will: A. Assist City staff in creating a comprehensive public participation program informing and educating the community about the project through a multi-faceted approach and soliciting feedback, or public input on the project impacts as applicable. 5.3 Work Product 5.3.1 Land-use Element Amendment The successful candidate will: A. Prepare a final draft updated Land Use Element. B. Prepare a staff report and any associated presentation materials, using the City’s standard format, to be used in a staff led policy discussion, or discussions, with the Planning Commission and the City Council relative to recommended amendments to the Land-use Element. 5.3.2 Arts & Culture Element The successful candidate will: A. Analyze the draft Arts & Culture Element, as presented by the applicant, and prepare a final draft Arts and Culture Element. B. Prepare a staff report and any associated presentation materials, using the City’s standard format, to be used in a staff led policy discussion, or discussions, with the Planning Commission and the City Council relative to the proposed element. 5.4 Project Documentation The successful candidate will: A. Demonstrate their history and manner in providing concise and accurate project documentation throughout the entire length of the project. Emphasis will be placed upon providing demonstrated and proven accurate record keeping, project status updates, consultant billing records, and other related records documentation. 6.0 Deliverables 6.1 Detailed Action Plan 6.2 Public Participation Program 6.3 Updated Land Use Element 6.4 New Arts and Culture Element 6.5 Staff Report/Presentation Materials: Land-use Element Amendments (Summary) 6.6 Staff Report/Presentation Materials: Arts & Culture Element (Summary) 7.0 Custody of Originals and Electronic Media All original sketches, drawings, plans, specifications, photographs, etc. generated as work products in association with the defined tasks shall be considered property of the City of Gig Harbor, Community Development Department, unless other arrangements are made or as otherwise defined in the Contract. The City of Gig Harbor Community Development Department reserves the right to post any electronic information provided or portions thereof on informational websites for public access. 8.0 Rejection of Proposals The City reserves the right to reject any and all proposals and to waive irregularities and informalities in the submittal and evaluation process. This RFP does not obligate the city to pay any costs incurred by respondents in the preparation and submission of their proposals. Furthermore, the RFP does not obligate the city to accept or contract for any expressed or implied services. Publication Date/Time: 3/10/2021 12:00 AM Closing Date/Time: 3/24/2021 4:00 PM Contact Person: Carl de Simas, Senior PlannerCity of Gig Harbor3510 Grandview St. Gig Harbor, WA 98335cdesimas@gigharborwa.gov Related Documents: 2020 Prof Serv Contract (rev Feb 2020) (https://www.gigharborwa.gov/DocumentCenter/View/3092) Return To Main Bid Postings Page (https://www.gigharborwa.gov/bids.aspx) Live Edit(https://www.gigharborwa.gov/) Report aConcern (https://www.gigharborwa.gov/834/Resident-Concerns-Requests) Permits& Licenses (https://www.gigharborwa.gov/341/Permits-Licenses) Pay Utilities (https://gigharborutilities.merchanttransact.com/Login) Employment (https://www.gigharborwa.gov/200/Employment-Opportunities) CurrentProjects (https://www.gigharborwa.gov/859/Current-Project-Information) Maps (https://www.gigharborwa.gov/333/Maps) Traffic Complaints (https://survey123.arcgis.com/share/cce18fb04e234cf6beacd87c95809814?portalUrl=https://gigharbor.maps.arcgis.com) Start/StopUtility Services (https://www.gigharborwa.gov/313/City-Utilities) Community Resources (https://www.gigharborwa.gov/839/Community-Resources-Information) City Parks & Open Spaces (https://www.gigharborwa.gov/171/Parks-Open-Spaces) City of Gig Harbor, WA 98335

Proposals may be submitted by 1st Class mail, email, or transmitted via an approved online resource. For more information, and for electronic online submittal instructions, please call the City of Gig Harbor Community Development Department at (253) 851-6170. Please forward three (3) copies of the Proposal and conceptual work schedule by 4:00 pm on Friday, March 24, 2021.

Minimum of three (3) references must be included for similar work in size and scope; candidate must demonstrate qualifications, experience, and ability to complete tasks within the allocated time and budget; include licenses, registrations, and permits; include a conceptual work schedule; proposals not to exceed ten pages.