City of Seattle
Questionnaire
Heating, Ventilation and Air Conditioning (HVAC) Maintenance Services
FA1-6796
Project Questions
1
Legal Name
Type: fileUpload
Submit a certificate, copy of web-page, or other documentation from the Corporation Commission in which you incorporated that shows your legal name as a company. Many companies use a “Doing Business As” name or a nickname in their daily business. However, the City requires the legal name of your company, as it is legally registered. When preparing all forms below, use the proper company legal name. Your company’s legal name can be verified through the State Corporation Commission in the state in which you were established, which is often located within the Secretary of State’s Office for each state at http://www.coordinatedlegal.com/SecretaryOfState.html.
2
Describe how you meet Minimum Qualification #1: “Vendor, its employees or subcontractors assigned to work on City facilities must be licensed contractors for the State of Washington.”
Type: longAnswer
This response is mandatory. The determination you have achieved all minimum qualifications is made from this section alone, and therefore, the Buyer is not obligated to check references or search other materials in your bid to make this decision.
3
Describe how you meet Minimum Qualification #2: “Vendor must have a minimum of 2 years of continuous experience during which time HVAC services have been the primary business service.”
Type: longAnswer
This response is mandatory. The determination you have achieved all minimum qualifications is made from this section alone, and therefore, the Buyer is not obligated to check references or search other materials in your bid to make this decision.
4
Vendor Questionnaire
Type: download
Please download the below documents, complete, and upload. These responses are mandatory. Submit this questionnaire even if you have sent one in to the City on a previous bid.
5
Prompt Payment Discount
Type: shortAnswer
If you provide a discount for prompt payment of your invoices by the City, please enter that here (X %, Y Days). If not, please enter none. Prompt payment discount periods equal to or greater than 10 calendar days will receive consideration and bid pricing will be reduced for evaluation by the amount of the discount.
6
Provide contact information for after-hours and emergency calls.
Type: shortAnswer
7
References
Type: download
Please download the below documents, complete, and upload.
8
Certification Regarding Lobbying
Type: download
Please download the below documents, complete, and upload.
9
Intent to pay Prevailing Wages
Type: confirmation
Confirm your intent to pay prevailing wages, if Prevailing wages apply, and that such wages are considered within your Offer.
10
Manufacturer Parts Markup Table
Type: download
Please download the below document, complete, and upload.
11
Rebate: The City requires a 3% rebate from the winning vendor(s). The rebate shall be 3% of total money spent by the City with the vendor each year. If the vendor agrees to Interlocal Agreement Sales, sales conducted within this contract authority to other jurisdictions shall also incur the 3% rebate which shall be calculated and paid to the City of Seattle, unless the City instructs the vendor otherwise through written notice. Do you confirm a rebate of 3% will be offered if you are awarded?
Type: confirmation
12
Letter of Commitment for Contract Bond
Type: download
This is a letter from an approved surety that confirms the intention of the surety to provide an appropriate bond should the Vendor receive the award.
13
Letter of Commitment for Contract Bond
Type: fileUpload
This is a letter from an approved surety that confirms the intention of the surety to provide an appropriate bond should the Vendor receive the award.
14
Green Product List
Type: fileUpload
To show compliance to environmentally preferable products as required in the Specifications, Vendors shall provide green product lists confirming utilization of environmentally preferable products to perform City work to the contract services. Vendor shall list each cleaning product and verify the Green Seal certification, if the contract requires cleaning or janitorial services. Vendor shall list the paper and recycled content binders that the Vendor shall use to perform City work. This verifies compliance with contract specifications for such products to perform work.
15
List of Manufacturing Locations
Type: fileUpload
16
What is the name of the independent monitor accredited by the Fair Labor Association (FLA) that you will use?
Type: shortAnswer
17
By submitting this Bid, Vendor acknowledges he/she has read and understands the entire Invitation to Bid and agrees to comply with its terms and conditions. The Vendor also agrees to fulfill the offer made in their Bid through any subsequently awarded Contract.
Type: confirmation