Capability statements must be submitted in OpenGov and should use the .docx or .pdf file type, or any other standard file type that can be opened in Microsoft Word or Adobe Acrobat. There are no strict formatting requirements for capability statements. To be properly evaluated, a capability statement must include the following information:The name of the individual or organization submitting the capability statement.The name, email address, and phone number of the primary contact.A description of how the entity meets the County's need.The capability statement must directly address any minimum requirements described in the public notice. Any capability statement offering to provide items or services other than those specifically requested must demonstrate that they are of matching specifications and compatible with any systems with which the items or services will be integrated.

The contract awarded as a result of this exemption will have an initial term of 24 months and an estimated cost of $141,549.32 over the initial term. The County may, at its discretion and for a commensurate cost, extend the contract for a maximum term not to exceed 5 years.

The services to be purchased via this exemption include professional services necessary for the support and migration of the current WebEOC production database from on-premises to a cloud-hosted environment. The purchase will also include subscription costs for the updated SaaS cloud-hosted system.

Pierce County posts public notice of all sole source, special facility, and special market condition procurement exemptions for 10 business days. Interested vendors have 5 business days to submit questions in OpenGov. A public notice is not a competitive bid or solicitation, and any bids or proposals submitted during this process will not be accepted. At minimum, the public notice will explain the following information:The scope of the purchase.The estimated cost of the purchase.The estimated term of the exemption.The intended vendor for the purchase.The justification for the procurement exemption.Any minimum requirements for a vendor to meet the County's need.Any entity who believes they are qualified to meet the County's need as described in the public notice may submit a capability statement by the submission deadline. The Pierce County Purchasing Agent, or designee, will evaluate the capability statement in consultation with subject matter experts as appropriate to determine whether the submitter has demonstrated that they can meet the County's need.If the capability statement demonstrates that the submitter can meet the County's need, the County will cancel the public notice and proceed with a competitive procurement. If the County determines that the capability statement has not demonstrated that the submitter can meet the County's need, the County will proceed with the procurement exemption. Entities who submit a capability statement will receive a letter explaining the County's decision.The County reserves the right to contact entities who submit capability statements to request more information about their capabilities and qualifications.

The Pierce County Department of Emergency Management (DEM) uses the WebEOC software to support emergency operations center and related functions. DEM intends to migrate its existing on-premises WebEOC production database to a cloud-hosted system, which requires professional services, access to the source code, and the ability to warrant the quality of service.As the sole developer and licensor of the WebEOC system, ESi Acquisition is the only entity with the authorization to do the work necessary, the required access to the source code, and the ability to warrant performance of the software after the work is completed.

The County has identified the following minimum requirements to meet the County's need:Authorization by the license holder of the WebEOC software solution to provide professional services related to production database migration from an on-premises to a cloud-hosted environment.Access to the WebEOC software source code.The ability to warrant continued performance of the WebEOC software after the production database migration is complete.

To identify qualified vendors, support the justification of this exemption, and determine the minimum requirements to meet the County's need, the County performed the following market research:Obtaining a sole source letter from ESi Acquisition Inc / Juvare, which is attached to this public notice.

Based on a sole source exemption, Pierce County intends to purchase professional services related to the proprietary WebEOC system by direct negotiation. The County has determined that ESi Acquisition Inc. is the only entity capable of meeting the County's need as described below.