Contractor will provide management, oversight, and on-site staffing at designated County-owned parking facilities. When reviewing this document, please note that the words “current” and “currently” refer to facilities, policies, procedures, practices, etc. which existed at the time of publication of this Request for Proposals. Prospective vendors are advised to review such language carefully and be prepared to ask questions during Site Walk(s) and during negotiation. 1. Current Facility OverviewThis section of the RFP provides an overview of the Facilities in the Pierce County portfolio as they existed when this RFP was released. Subsequent sections of this RFP will detail the requested level of service at each specific facility. Off-Street Structures 1.1. Yakima Garage (910 South Yakima Ave): This is a partially-secured facility adjacent to the County-City Building (CCB) Campus accessed from South 10th Street. The total number of parking spaces is 314. 95 spaces are designated for jurors (with parking placards provided by Pierce County Superior Court) and 219 spaces are designated for employees who must scan an employee identification badge to reach the upper parking levels. No spaces are designated for ADA parking. All spaces are managed first-come first-served (FCFS). Facilities Management maintains 4 electric vehicle charging stations for employee use. Note: The successful respondent to this RFP will operate its parking operations from an office of approximately 252 square feet with private restroom, located in this facility. 1.2. Nollmeyer Garage: This is a secured facility on the CCB Campus underneath the 2002 Jail. 67 spaces are assigned by Facilities Management to specific judges, court commissioners, elected officials, and senior staff. Access is controlled by County-issued RFID chip and employee identification badge. No spaces are designated for ADA parking. 1.3. 925 Tacoma Ave (District Court Resource Center): This is a basement-level secured facility adjacent to the CCB campus accessed off Court E with 12 spaces assigned to specific members of District Court staff. None of the spaces are designated for ADA parking. 1.4. 933 Tacoma Ave (TAPCO Building): This is a basement-level secured facility adjacent to the CCB campus accessed off Court E with 18 spaces. All spaces are reserved for Facilities Management use. None of the spaces are designated for ADA parking. 1.5. 945 Tacoma Ave: This is a basement-level secured facility adjacent to the CCB campus off Court E with 12 spaces. All spaces are reserved for Facilities Management use with assignment to specific staff working in the 945 Tacoma Ave and 950 Fawcett Ave buildings. None of the spaces are designated for ADA parking. 1.6. 1501 Market Street Garage – This is an at-grade secure facility with 75 spaces beneath the 1501 Market Street building. Level P1 is accessed from Court C and Level P2 is accessed from South 15th Street. 4 spaces are designated for employee ADA parking, 8 spaces are assigned to elected officials, 5 are reserved for pooled fleet vehicles, 4 spaces are for motorcycle parking, and the remaining 54 spaces are allocated to the departments assigned to the building. Each department in turn manages their assigned space or spaces. Access is controlled by employee identification badge. Off-Street Surface Lots1.7. County-City Building Green Lot: This is a gate-controlled and contractor-staffed facility on the CCB campus accessed from South 11th Street. There are a total of 180 spaces. 17 spaces are designated for ADA parking and 30 spaces are reserved for employee accommodation parking assigned by the Human Resources Department. The remaining 150 spaces are revenue generating spaces managed FCFS. Designated employees are allowed to park for free between 2:30pm and 7:30am (Monday through Thursday) and from 2:30pm Friday to 7:30am Monday. Currently, the parking vendor manages approximately 30 parking space licenses. The County provides automated pay stations (maintained by current vendor) to supplement the pay booth and as a means to collect payments after hours. The current vendor also provides pay-by-phone/pay-by-text options. 1.8. County-City Building Blue Lot: This unsecured facility is on the CCB campus accessed from South Nollmeyer Lane. There are a total of 112 spaces. 60 spaces are reserved for jurors from 7:30am to 4:30pm. Pierce County Superior Court provides parking passes for jurors. 4 spaces are designated for ADA parking and 21 spaces are assigned for carpool and vanpool parking managed by the County’s Commute Trip Reduction Program. Including the ADA spaces and one electric vehicle charging space, 31 spaces are available for hourly paid use on an FCFS basis. Designated employees are allowed to park for free between 2:30pm and 7:30am (Monday through Thursday) and from 2:30pm Friday to 7:30am Monday. Currently, the parking vendor manages approximately 7 parking space licenses. The County provides automated pay stations (maintained by current vendor) to supplement the pay booth, and as a means to collect payments after hours. The current vendor also provides pay-by-phone/pay-by-text options. 1.9. County-City Building Sheriff’s Lot: This unsecured facility is on the CCB campus accessed from Tacoma Avenue South. All 46 spaces are reserved for use and assignments handled by the Pierce County Sheriff’s Office. 1.10. 737 Tacoma Ave (Gold Lot): This unsecured facility is located adjacent to the CCB campus accessed from Court E. There are a total of 56 spaces. None are designated as ADA parking. Currently, 16 spaces are designated as parking for District Court employees and 5 for Family Justice Center employees. The other spaces are available for pre-authorized, tagged, and validated parking. Validation is currently performed using the OffStreet system (procured by the current vendor but used by County staff) or by way of placards issued by Facilities Management. All usage is FCFS. 1.11. 901 Tacoma Ave: This unsecured facility is adjacent to the CCB campus accessed from Court E. There are a total of 19 spaces. None are designated as ADA parking. Each space is assigned to specific staff from Pierce County District Court. 1.12. 925 Tacoma Ave (Purple Lot): This unsecured facility is adjacent to the CCB campus accessed from Court E. There are 44 spaces. None are designated as ADA parking. 13 spaces are designated for use by carpools and vanpools managed by the County’s Commute Trip Reduction Program. The remaining spaces are designated as employee parking. All spaces are managed FCFS. 1.13. 945 Tacoma Ave (Red Lot): This facility is adjacent to the CCB campus accessed from Court E. There are a total of 17 spaces. None are designated as ADA parking. All spaces are reserved for use by jurors on a FCFS basis. Pierce County Superior Court provides parking passes for jurors. 1.14. 920 Fawcett Ave: This facility is adjacent to the CCB campus accessed from Fawcett Ave. There are a total of 37 spaces. 2 are designated as ADA parking. While managed on a FCFS basis, this facility is reserved for staff from the Prosecuting Attorney’s Office that work in the building. 1.15. 950 Fawcett Ave: This facility is adjacent to the CCB campus accessed from Fawcett Ave. There are a total of 56 spaces. None are designated as ADA parking and 5 are designated as customer parking. Currently, most of the building is being used as temporary work spaces for staff displaced by construction projects. 1.16. 1126-1128 Fawcett Ave: This is a 37-space unsecured lot approximately 1,200 feet from the 1st floor entry to the CCB and 1,500 feet from the corner of 15th and Market. Currently, this lot is underutilized, but it will be used by employees assigned to the 1501 Market Street Building once that building reaches planned occupancy. Users display placards provided by Facilities Management. 1.17. 1501 Market Street (Service Lot): Adjacent to the 1501 Market building. Facilities Management uses the 7 spaces accessed from Court C for internal use, fleet vehicles, and vendors. Users display placards provided by Facilities Management. 1.18. 1502 Market Street: Across the street from the 1501 Market building, this unsecured lot includes a total of 105 spaces, including 5 ADA spaces. 25 spaces are designated for customer/visitor use and 75 for employee parking. Users display placards provided by Facilities Management. 1.19. 2401 to 2501 South 35th Street (Annex and Annex West): Three adjacent unsecured lots with approximately 500 spaces, including spaces designated for ADA use and electric vehicle charging. Access to the three lots is from South 35th Street. The County currently issues 25 licenses to a nearby business to park private vehicles in the eastern section of the lot. Currently, the County doesn’t provide regular enforcement, but anecdotal evidence indicates residents from nearby townhomes and businesses other than the one with licenses park in the lot. County departments park fleet vehicles in a separate secure lot behind the public lot. Expansion of the secure lot may result in a slight reduction from the current 500 space count. 2. Services and Expectations Common to All FacilitiesThis section of the RFP details the services to be provided by the Contractor as well as the County’s expectations of the Contractor across all Facilities. Section 3 of the RFP details services and expectations on a facility-by-facility basis. 2.1. Administrative Direction and Contract Management: The Director of the Pierce County Facilities Management Department will designate one member of the Department to serve as the County’s primary representative and liaison to administer this contract. Contractor shall also designate one primary liaison. It is expected, however, that Contractor and Contractor Staff will establish other working relationships with multiple County staff and select contractors (e.g. security) to effect smooth administration. 2.2 Hours and Days of Operations: Unless otherwise noted, Contractor shall be responsible to operate and/or staff Facilities between the hours of 7:30 am and 5:00 pm Monday through Friday excluding holidays. 2.3 County Holidays: The following holidays are recognized by the County and should be reflected in cost proposals: New Year’s Day, January 1Martin Luther King Day, 3rd Monday in JanuaryPresident’s Day, 3rd Monday in FebruaryMemorial Day, last Monday in MayJuneteenth, June 19Independence Day, July 4Labor Day, 1st Monday in SeptemberVeteran’s Day, November 11Thanksgiving Day, 4th Thursday in NovemberThe day after ThanksgivingChristmas Day, December 25All holidays will be in accordance with the published County holiday calendar which shall be provided to the Operator when published for the following calendar year. If a holiday falls on a Saturday, it will be observed by the County on the preceding Friday and If a holiday falls on a Sunday, it will be observed on the following Monday2.4 Automated payment systems: Contractor shall operate and maintain Pay Stations provided and sited by the County at the Green and Blue Lots. Contractor shall provide and manage systems such as “pay-by-phone”, “text-to-pay” or mobile apps. All automated systems shall be available for customer use twenty-four hours a day, seven days a week, including County holidays. 2.5. Special Events: County and Contractor will discuss and agree in advance to any decision to extend staffing outside the standard hours. 2.6 Fees: At all Facilities in which a fee is to be charged, Contractor shall collect fees following a Fee Schedule approved by the County. The current Fee Schedule is included in the RFP as Exhibit A. 2.6.1. Within the first ninety days of Contract execution, and then every twelve months thereafter, the Contractor shall advise the County on then current market- rate for parking within a reasonable radius of each Facility covered in the Contract. 2.6.2. The Director of the Pierce County Facilities Management Department, or designee, may approve the waiver of Fees at his or her discretion, provided such waiver decisions shall be documented in writing and maintained by County and Contractor for the duration of the Contract. 2.7. Program Management Meetings: Meet with FM staff monthly to: 2.7.1. report customer issues, facility upkeep and capital improvement needs; 2.7.2. review enforcement activities and data tracking to allow County and Contractor to adapt to identified challenges or to prepare customer/user communications; 2.7.3. review payment and budgetary matters; 2.7.4 evaluate communications and activities relating to areas in which Contractor efforts intersect with or overlap other County services or contracted efforts (e.g. maintenance and security); 2.7.5. receive Contractor’s professional guidance on how Facilities are used, monitored and managed; 2.7.6. receive Contractor’s professional guidance to adapt service offerings to take advantage of new or evolving technology; 2.7.7. receive Contractor’s professional guidance to adapt to needs as they emerge including quick changes to service to address imminent needs; and 2.7.8. receive Contractor’s professional guidance to plan and implement future changes including modified or new service offerings and pricing strategies. 2.8. Employee and Customer Safety: Contractor shall note and report “moving violations” (such as excessive speed or reckless driving) and suspicious persons or vehicles to the Facilities Management Liaison and the County’s Security Operations Center immediately upon notice. Incidents perceived as imminent threats to life and safety shall be reported by calling 911. 2.9. Staffing, Supplies, Equipment, and Technology: Contractor shall provide staff, supplies, equipment, and technology solutions adequate to accomplish the tasks of collecting parking fees, monitoring parking activities, and enforcing appropriate parking regulations. 2.9.1.1. The County is providing, at its expense, the following items which shall not be included in Contractor’s cost proposal: Office Space in the Yakima Garage (which shall be the sole County-owned location where contractor may receive deliveries). 2.9.1.2. At the Green Lot: a ticketing booth, cash register, and entry/exit lift arms. 2.9.1.3. At the Green and Blue Lots: pay stations. 2.9.1.4. Utilities at all Facilities except for wireless connectivity at the Green Lot (see section 3.4.1). 2.9.2. Contractor shall be responsible for maintaining the County-provided space and equipment in a state of good repair. 2.9.3. The acquisition and maintenance of new equipment shall be handled in a method mutually agreed-upon by County and Contractor and documented through the Program Management Meetings and/or amendments to the Contract.2.10. Appearance, Uniforms, Identification, and Background Checks: 2.10.1. Contractor’s work force shall be neat and clean in appearance and shall wear a uniform or other identification which clearly identifies them as an employee of the contractor. 2.10.2. Provided the only “non-public” space to be permanently occupied by Contractor is the office in the Yakima Garage, and all Contractor employees have been subject to a documented background check process administered by Contractor (see Section 4.2), Contractor’s employees shall not be subject to the background check process established by the County for its contractors. 2.10.3. Contractor, at its sole expense, may choose to voluntarily participate in the County’s background check process. Contractor employees who pass the County process will receive an identification badge identifying them as a County contractor. Contractor employees, however, who fail the County process shall be permanently barred from performing service under this Contract. 2.11. Deposits: Contractor shall deposit all gross receipts for parking daily into the account and in the depository designated in writing by the County. Violations and space (permit) fees collected by vendor shall be remitted to County as directed in writing at the time of Contract execution.2.12. Operating Expenses and Invoicing: Contractor shall pay all operating expenses necessary to implement Contract and invoice County monthly for Facility and Management Fee. 2.13. Sales Tax and Business and Occupation Tax: Contractor shall pay the required taxes and invoice the County for reimbursement. 2.14. Recordkeeping: Contractor will keep complete and accurate records of cars parked and income related to the parking facilities. Contractor shall submit daily recaps showing the total income. All records related to the operation shall be available for inspection by Pierce County at any reasonable time. A daily report of cash activities needs to be provided to Facilities Management by a fixed time and using formats to be communicated to Contractor in writing at time of execution. Contractor shall also provide a monthly report to reconcile activities, cash gross receipts deposited, and non-cash gross receipts deposited. 2.15. Bond: Contractor agrees to deliver to County a duly executed fidelity bond, in form satisfactory to County, and to maintain such a bond in effect throughout the life of this Agreement in the amount of $10,000 covering all persons who may handle or account for funds under this Agreement, in the employ of the Contractor, or of any subcontractor. The bond shall require notice to Pierce County not less than ten (10) days in advance of termination or expiration, or non-renewal for any reason2.16. Placards or Alternatives: Contractor shall maintain supplies of placards or alternatives and distribute them to eligible employees and others designated by Facilities Management in a manner agreed-upon at execution.2.17. Enforcement and Data Collection: Contractor will provide Enforcement patrols and Data Collection activities at a frequency indicated for each specific Facility (See Section 3) with target times or windows agreed-upon by County and Contractor at execution. Enforcement Patrols and Data Collection will consist of the following observation and follow-up tasks: 2.17.1. Vehicles are properly parked in the marked spaces; 2.17.2. Vehicles are parked with proper placards or payment; 2.17.3. Vehicles are authorized for parking in marked ADA, employee accommodation, and assigned-parking stalls; 2.17.4. Vehicles are properly using electric vehicle charging stalls or not plugged into 110-volt outlets; or 2.17.5. For documented violations of 2.17.1 through 2.17.4, issue warning notes or infractions, as appropriate, following protocols developed between County and Contractor in the first 90 days of the Contract; 2.17.6. Authorize the towing of vehicles when authorized by the Director of Facilities Management, or designee; 2.17.7. Count and record the number of occupied and vacant parking spaces using forms provided by the County or a form mutually agreed upon between Contractor and County; 2.17.8. Collect and dispose litter; 2.17.9. Report maintenance and security issues to appropriate and designated representative(s) within Facilities Management.2.18. Effective Customer Service: The successful respondent will help the County provide comprehensive management of parking services while taking into consideration the specific needs of individual users and customers. The successful respondent will demonstrate its ability to serve the following customer types, recognizing the County placing “customer service” ahead of “revenue generation”: 2.18.1. Jurors and other members of the public who visit County facilities rarely or infrequently. 2.18.2. Regular customers, such as attorneys making appearances in court, who visit County facilities frequently (or daily). 2.18.3. Employees working standard day-time shifts. 2.18.4. Employees working swing, evening, overnight, and weekend shifts. 2.18.5. Members of the public who use parking facilities for non-County business. 2.18.6. Customers and employees requiring formal ADA accommodation. 2.18.7. Customers and employees who don’t require formal ADA accommodation, but who may have challenges walking long distances or navigating hills or stairs. 2.18.8. Customers not adept with, or who choose to abstain from using, mobile technology. 2.19. Payment Card Industry Data Security Standards (PCI-DSS): All Contractors must comply with all applicable PCI-DSS.3. Services and Expectations Unique for Specific FacilitiesThis section of the RFP details the services to be provided by the Contractor as well as the County’s expectations of the Contractor on a facility-by-facility basis. Section 2 of the RFP detailed services and expectations on a system basis. 3.1. Yakima Garage: 3.1.1. Outfit and maintain office 3.1.2. Provide, set, and remove wayfinding signage daily3.1.3. Greet jurors and assist them with finding parking, Mondays to Thursdays (approximately 7:00 am to 9:00 am)3.1.4. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) twice each morning and once each afternoon3.1.5. Evaluate data and recommend to Facilities Management whether additional users can be granted access to the employee parking areas. 3.2. 925 Tacoma Ave (District Court Resource Center): 3.2.1. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) once each morning and once each afternoon.3.2.2. Evaluate data and recommend to Facilities Management whether additional users can be granted access to the employee parking areas. 3.3. 945 Tacoma Ave:3.3.1. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) once each morning and once each afternoon.3.3.2. Evaluate data and recommend to Facilities Management whether additional users can be granted access to the employee parking areas. 3.4. County-City Building Green Lot:3.4.1. Outfit and maintain pay booth and associated gate equipment, including wireless internet connectivity: providing daily operational upkeep and reporting maintenance needs to Facilities Management.3.4.2. Maintain self-service pay stations: providing daily operational upkeep and reporting maintenance needs to Facilities Management.3.4.3. Provide initial cash till and manage subject to relevant audit procedures.3.4.4. Work with County staff to evaluate approximately 30 parking space licenses issued by the current vendor and determine a proper course of action. 3.4.5. Provide, set, and remove wayfinding signage daily3.4.6. Staff pay booth Mondays to Fridays (approximately 7:30 am to 9:00 am)3.4.7. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) twice each morning and twice each afternoon3.4.8. Make necessary cash deposits daily (see section 2.11) 3.5. County-City Building Blue Lot:3.5.1. Maintain self-service pay stations: providing daily operational upkeep and reporting maintenance needs to Facilities Management. 3.5.2. Work with County staff to evaluate approximately 7 parking space licenses issued by the current vendor and determine a proper course of action. 3.5.3. Provide, set, and remove wayfinding signage daily.3.5.4. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) twice each morning and twice each afternoon3.5.5. Make necessary cash deposits daily (see section 2.11) 3.6. 737 Tacoma Ave (Gold Lot):3.6.1. Within ninety days of executing contract, make recommendations to County regarding ongoing use of this lot regarding validation and revenue generation opportunities.3.6.2. Manage Placard or Placard Alternatives necessary for this site. (See section 2.16)3.6.3. Maintain use of Offstreet system for parking validation or recommend an alternative system with equal or better user functionality and convenience at no additional cost to the County.3.6.4. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) once each morning and once each afternoon.3.6.5. Evaluate data and recommend whether additional users can be granted access to the employee parking areas. 3.7. 901 Tacoma Ave: 3.7.1. Manage Placard or Placard Alternatives necessary for this site. (See section 2.16)3.7.2. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) once each morning and once each afternoon.3.7.3. Evaluate data and recommend whether additional users can be granted access to the employee parking areas. 3.8. 925 Tacoma Ave (Purple Lot):3.8.1. Manage Placard or Placard Alternatives necessary for this site. (See section 2.16)3.8.2. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) once each morning and once each afternoon.3.8.3. Evaluate data and recommend whether additional users can be granted access to the employee parking areas. 3.9. 945 Tacoma Ave (Red Lot):3.9.1. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) once each morning and once each afternoon. 3.10. 920 Fawcett Ave3.10.1. Manage Placard or Placard Alternatives necessary for this site. (See section 2.16)3.10.2. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) once each morning and once each afternoon. 3.11. 950 Fawcett Ave3.11.1. Work with County to evaluate Placard or Placard Alternatives necessary for this site. (See section 2.16)3.11.2. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) once each morning and once each afternoon3.11.3. Evaluate data and recommend whether additional users can be granted access to the employee parking areas. 3.12. 1126-1128 Fawcett Ave3.12.1. Work with County to evaluate Placard or Placard Alternatives necessary for this site. (See section 2.16)3.12.2. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) once each morning and once each afternoon3.12.3. Evaluate data and recommend whether additional users can be granted access to the employee parking areas. 3.13. 1502 Market Street: 3.13.1. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) twice each morning and twice each afternoon3.13.2. Work with County to evaluate Placard or Placard Alternatives necessary for this site. (See section 2.16)3.13.3. Within ninety days of executing contract, make recommendations to County regarding revenue generation opportunities, including options for installing pay stations for customers’ use or for evening/weekend use.3.13.4. On an ongoing basis, work with County to evaluate the mix of employee and visitor spaces. 3.14. 2401 to 2501 South 35th Street (Annex and Annex West):3.14.1. Within ninety days of executing contract, make recommendations to County regarding management needs for these facilities including an assessment of creating separate parking “zones” for customers and employees, reserving part of the lot for internal-to-the-County rideshare and a place for employees to park personal vehicles when they check-out a fleet vehicle, and whether placards or other forms of vehicle identification would be appropriate.3.14.2. Assume responsibility for managing third-party parking licenses.3.14.3. Maximize licensee revenue by minimizing “freeloading” while remaining consistent with market trends.3.14.4. Conduct Enforcement Patrol and Data Collection Activities (see section 2.17) once each morning and once each afternoon. (Additional or reduced Enforcement Patrols and Data Collection Activities will be negotiated by amendment.) Additional Facilities3.15.1. Facilities Management will manage the Nollmeyer Garage, 933 Tacoma Ave (TAPCO Building), County-City Building Sheriff’s Lot, 1501 Market Street Garage, and 1501 Market (Service Lot). 3.15.2. In subsequent years, these can be added by mutual agreement between Contractor and County. 4. Management PlanThe County recognizes customers’ and employees’ experiences with parking can be important “bookends” for their day. To that end, the County seeks a Contractor that is organized to support positive experiences for all users, through both in-person and technology-based customer service tools; and partner with the County in providing a welcoming environment. County desires to receive from potential Contractors a Management Plan with the following elements. 4.1.1. The proposed local and on-site management structure:4.1.1. Provide the name and past experience of the Contractor’s primary representative who will serve as the liaison to the County and who is empowered to make any decisions required after Contract execution.4.1.1.1. Where will this person work? 4.1.1.2. What percentage of this person’s time will be devoted to this Contract? 4.1.2. Provide the name and past experience of the Contractor’s representative who will serve as the Contractor’s on-site manager responsible for day-to-day delivery of the Scope of Work.4.1.3. What percentage of this person’s time will be devoted to this Contract? If the answer is not 100 percent, name the other facilities for which the on-site manager will also be responsible.4.2. Describe the background check process Contractor follows to ensure new and current employees are qualified and competent to deliver the Scope of Work including providing a safe and welcoming environment. 4.3. Describe management policies, procedures, and best practices Contractor has in place to ensure subordinate staff perform consistently with the services described in the Scope of Work, including supervisory, surveillance/mystery shopper, and auditing. 4.4. Describe management policies, procedures, and best practices Contractor has in place to ensure subordinate staff perform consistently with serving the specific types of customers described in Section 8. 4.5. Describe documented programs that demonstrate Contractor efforts to promote principles consistent with Pierce County’s Forward Together Strategic Plan and Information for All initiative. 4.6. Describe Contractor efforts and demonstrate past experience Contractor has had transitioning a parking operation from one vendor to another. In particular, document Contractor policies that relate to onboarding personnel from a previous vendor. 4.7. Describe Contractor employee development and training program including examples of training related to corporate responsibilities as well as training related to the facilities to be managed under this Scope of Work. 5. Revenue Collection and Financial AccountabilityDescribe the recordkeeping and reporting practices, procedures, and standards that will be used in conducting this operation. 6. Staffing PlanDescribe your staffing plan with a list of anticipated staffing positions necessary for day-to-day delivery of the Scope of Work detailed in sections 1 through 3, above. For each position, include level of effort (i.e. hours per week) and current salary ranges. Include provisions for ensuring operations continue in the event of unexpected absences. 7. Technology PlanDescribe the technology that Contractor will provide to help it adequately accomplish the Scope of Work detailed in sections 1 through 3 above. 8. Systems ManagementDescribe documented programs that demonstrate Contractor efforts in the following areas: 8.1. Branding Review and Implementation 8.2. Wayfinding Review and Implementation 8.3. Special Event support recognizing that various parking facilities are located near community event centers (e.g. Armory, Greater Tacoma Convention Center) 8.4. Capital Project Review and Implementation including the ability of the Contractor to financially support capital expenditures that may be reimbursed by the County over a period of time. 8.5. Technology Review and Implementation 9. SubcontractingCounty expects Contractor employees to directly provide all required staffing functions without the use of subcontractors. Contractor may, however, procure ancillary services (e.g. placards, pay-by-phone services), from third parties. 10. Additional ServicesDescribe any Additional Services Contractor can provide in support of the Scope of Work. 11. Comprehensive Pricing ProposalProvide a comprehensive pricing proposal using the form identified in Exhibit B. Use of this form is mandatory to assist County in fairly evaluating competing proposals. 11.1. Subject to the caveats in the next subsection, cost proposals shall include: 11.1.1. Direct Costs fixed for each Facility, to staff and operate each Facility, shown on a monthly basis; 11.1.2. Management Fees to cover all administrative overhead and profit, shown on a monthly basis; and 11.1.3. Variable Fees relating to expansion or contraction of services, that tie directly to the level of revenue collected (e.g. certain taxes and fees) or seasonal variations. 11.2. Caveats11.2.1. Contractor will be reimbursed monthly for the Direct Costs and Management Fees; and for Variable Fees after presentation of an invoice for payment along with supporting documentation.11.2.2. Proposed expenses across all services and facilities should be fully offset by revenue collected across all services and facilities. Expenses and revenues at individual facilities do not need to be in balance. The County’s goal is to dedicate surplus revenue to maintaining, securing and enhancing parking facilities.11.2.3. County will not charge employees to park.11.2.4. Revenue and expenses for 2025 can be found in Exhibit C.

1. Without limitation as otherwise set forth in this Agreement, Subrecipient shall comply with all relevant Catalog of Federal Domestic Assistance (CFDA) Listing Requirements, as amended and supplemented. Specifically, but not by way of limitation, CFDA 21.027 has the following policy requirements:1.1. 31 CFR Part 35, as amended by the Interim final rule published May 17, 2021, at 26786 FR Vol. 86, No. 93; or otherwise subsequently amended by Final Rule.1.2. 2 CFR Part 200, including Subparts B through F1.2.1. Additional Information: The following 2 CFR Policy requirements also apply to this assistance listing: 2 CFR Part 25, Universal Identifier and System for Award Management; 2 CFR Part 170, Reporting Subaward and Executive Compensation Information; and 2 CFR Part 180, OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Non-procurement). The following 2 CFR Policy requirements are excluded from coverage under this assistance listing: For 2 CFR Part 200, Subpart C, the following provisions do not apply to the SLFRF program: 2 CFR § 200.204 (Notices of Funding Opportunities); 2 CFR § 200.205 (Federal awarding agency review of merit of proposal); 2 CFR § 200.210 (Pre-award costs); and 2 CFR § 200.213 (Reporting a determination that a non-Federal entity is not qualified for a Federal award). For 2 CFR Part 200, Subpart D, the following provisions do not apply to the SLFRF program: 2 CFR § 200.308 (revision of budget or program plan); 2 CFR § 200.309 (modifications to period of performance); CFR § 200.305 (b)(8) and (9) (Federal Payment).2. Without limitation as otherwise set forth in this Agreement, Subrecipient shall ensure that any procurement involving funds authorized by this Agreement complies with all applicable federal, state, and local laws and regulations, including but not limited to, 2 CFR 200.318 through 200.327, as well as Appendix II to 2 CFR Part 200 (entitled “Agreement Provisions for Non-Federal Entity Contracts Under Federal Awards”).

Reserved Rights and Procedures:1. Pierce County expressly reserves the following rights:a. To waive any and/or all irregularities in the proposals submitted.b. To reject any or all proposals or portions thereof.c. To base awards with due regard to quality of services, experience, compliance with specifications, and other such factors as may be necessary in the circumstances.d. To make the award to any vendor or combination of vendors whose proposal(s), in the opinion of the County, is in the best interest of the County.2. Pierce County cannot accept late proposals.3. Reimbursement: Pierce County will not reimburse proposers for any costs involved in the preparation and submission of responses to this RFP or in the preparation for and attendance at subsequent interviews.4. Cooperative PurchasingThe Washington State Interlocal Cooperation Act, Ch. 39.34 RCW, authorizes public agencies to cooperatively purchase goods and services if all parties agree. By responding to this RFP, Consultants agree that other public agencies may purchase goods and services under this solicitation or contract at their own cost and without Pierce County incurring any financial or legal liability for such purchases. Pierce County agrees to allow other public agencies to purchase goods and services under this solicitation or contract, provided that Pierce County is not held financially or legally liable for purchases and that any public agency purchasing under such solicitation or contract file a copy of this invitation and such contract in accordance with RCW 39.34.040.5. Public Records and Proprietary MaterialProposers should be aware that any records they submit to the County or that are used by the County even if the proposers possess the records may be public records under the Washington Public Records Act (RCW 42.56). The County must promptly disclose public records upon request unless a statute exempts them from disclosure. Proposers should also be aware that if even a portion of a record is exempt from disclosure, generally, the rest of the record must be disclosed. Exemptions are narrow and specific.Proposers should clearly mark any record they believe is exempt from disclosure.6. Title VI CompliancePierce County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Registered to do business in Washington State as evidenced by an active Unique Business Identifier (UBI) number.Has a valid federal tax identification number.List other essential criteria that a proposer must meet to even be considered for the project. These are non-negotiable aspects of the project that are deemed critical for success. (if applicable)

BIDDERS WHO REGISTER AND DOWNLOAD BID DOCUMENTS will be automatically added to the FOLLOWERS list in the County's eProcurement Portal. Notifications for bid updates, addenda, and other bid information will be sent to all bidders who register on the Pierce County eProcurement Portal.

An evaluation team will review the bidding documents and evaluate all responses received based upon the criteria listed herein. The County may request clarifications or additional information, if needed. The proposer determined to be most qualified through the initial evaluation phase may be interviewed and the final determination will also consider reference checks and interviews.The County intends to select the Contractor most qualified for this pursuit/solicitation and begin the negotiation and award process based on the requirements of this solicitation.Selected Proposer(s) will be invited to enter into contract negotiations with the County. Should the County and the selected proposer not reach a mutual agreement, the County will terminate negotiations and move to the next ranked contractor and proceed with negotiations. A Proposer’s inability to agree to the terms of the County’s standard contract may be a basis for the County to terminate negotiations and begin negotiating with one or more other Contractors.The County reserves the right to accept or reject any or all submitted bids, to waive as informalities any irregularities, and to contract as the best interest of the County may require. The County may reject bids that are non-responsive or that are submitted by non-responsible contractors.

Each Request for Proposal is required to be submitted as outlined in this section. Please include a cover and/or first page, containing the name of the project (2026-RFP-162), name of the respondent, contact information, and submittal date. In addition, provide an opening letter indicating the Consultant's interest in this project, and briefly describe what makes the Consultant a suitable candidate to be selected for Management and Operation of Off-Street Parking services. A table of contents should be next. Please provide the following information in the sequence and format prescribed below. Supplemental materials providing additional information may be attached, but the information requested below is to be provided in this format.Consultant InformationContractor/Consultant/Supplier legal name (include and identify entity name change and dba), local address and billing address if different, email address, and phone numberPrimary Individual to contact Provide the name, phone, and email for:Number of years the firm has been in business Qualifications & ExperienceAn organizational chart that explains team member responsibilities.The name and resume of each individual who would be assigned to this project and each individual assigned to backup each primary person in his/her absence, together with similar information for each individual to be provided under any subcontract.Briefly describe the rationale for the key team members for this project, and what qualities and attributes they possess that will ensure the success of this project.Previous county project(s) experience (if applicable); any project experiences are applicable.References listing client contracts of similar services.Approach to Work Describe the Consultant's ability to meet the requirements and provide the requested services listed in this RFP: Clearly describe the approaches and methods that will be used to accomplish the necessary services. Include a summary of innovative ideas and suggestions for implementing or enhancing the scope of services.Additional services or procedures of benefit to the County (if applicable)PricingComplete pricing for all services in the proposal.Additional InformationA statement outlining any proposal exceptions to the County’s requirements or requested clarifications to the requirements. (if applicable)The caption, case number, Court, Counsel, and general summary of any litigation pending, or judgment rendered within the past three (3) years involving the proposer. (if applicable) Only electronic submittal via the County's eProcurement Portal shall be accepted. No hard copies, emails, or fax submittals are acceptable.Acknowledgement (via the County's eProcurement Portal) of each addendum issued. (if applicable)

All questions must be submitted within the County's eProcurement Portal, under the Questions and Answers Section no later than 1:00 pm on Friday, August 21, 2026. Bidders must be registered in the eProcurement Portal software to submit questions, receive addenda, notifications, and ultimately submit a proposal.Proposals must be received by the Procurement & Contract Services and the Finance Department before 1:00 pm on Friday, September 4, 2026. The proposer is responsible for submitting the proposal before the deadline. The County shall not be responsible for late submittals.

The initial contract period is anticipated to be for 12 months . The County has the option of renewing for an additional four years after the initial contract is executed. The actual schedule will be negotiated with the selected firm based on consultant and agency staff availability and the finalized scope of work.Value of Resulting Contract: $391,998.58The County intends to award # contract(s) for the services described in this RFP.