As an authorized representative of the Proposer, having carefully examined the Request for Proposals, propose to furnish services in accordance therewith as set forth in the attached proposal.I further agree that this proposal will remain in effect for not less than sixty (60) calendar days from the date that proposals are due, and that this proposal may not be withdrawn or modified during that time.I hereby certify that this proposal is genuine and not a false or collusive proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or supplier on the above work to put in a false proposal or any person or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other contractor(s) or person(s).In order to induce the County to consider this proposal, the Proposer irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to Pierce County, and Proposer further promises that it will not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a response or proposal to or from performing work or providing supplies to Pierce County.

By submitting a proposal, I agree that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Proposer pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Proposer. The Proposer shall not copyright, or cause to be copyrighted, any portion of items submitted to the County in response to this procurement.

I confirm I have reviewed the content of the following attachments included under this RFP: Sample Agreement and any other documents as identified as "sample" in the Attachments section and acknowledge I understand and agree to these requirements should my organization receive a contract as a result of this proposal.

By submitting a proposal, I understand and agree that if awarded funding from this RFP, the organization must be able to meet all insurance requirements based on services being purchased, prior to contract execution, and types of insurances may include, but are not limited to:Commercial General Liability Insurance: Required on all contracts. Standard levels are $1M occurrence/$2M aggregate (may be higher/lower, depending on value of contract and type of service).Workers Compensation Insurance: As required by Washington State.Professional Liability or Errors and Omissions Insurance: If the Contractor provides services such as analysis, consulting, counseling, daycare, legal, medical, nursing, pastoral, medical, or other services that require professional licensing.Cyber/Privacy and Security Insurance: If the Contractor is doing work that could give the Contractor access to personal or sensitive information from within the County's network or on the Contractor's personal computer, or lead to breaches of security, leading to a loss of privacy or identity theft.Other insurance(s) applicable to services being purchased: Such as Excess or Umbrella Liability Insurance if the contract is in excess of $500,000.In addition:Pierce County shall be named as an "Additional Insured" which must be provided in the insurance endorsement; andInsurance requirements also apply to any subcontractors hired by the main Contractor to deliver services, where applicable.Please see the SAMPLE GENERAL TERMS & CONDITIONS AND INSURANCE REQUIREMENTS under attachments to see full insurance requirements. If you have questions regarding insurance requirements, please submit them through the “Question & Answer” section of the RFP.

As an authorized representative of the Proposer, I certify to the best of my knowledge and belief that the organization and its principals:Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; andHave not within a three-year period preceding this proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.Does not employ any person nor contracts with any person or agency excluded from participation in federal health care programs under either 42 U.S.C. 1320a-7 (§§1128 or 1128A Social Security Act) or debarred or suspended.By checking the confirmation, I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of any award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both.

Please provide the name and title of the individual authorized to execute a contract on behalf of the organization.

Please provide the legal name, any d/b/a names, years in business, local address, billing address if different, email address, and phone number of the organization making the proposal.

Please provide the Employee Identification Number (EIN).

Please provide the organization's UBI number. WARNING: Failure to provide a UBI number will be cause for the application to be disqualified from competition.

Must choose at least two (2) answers: Profit status (1 or 2) and organizational structure (3, 4, 5, or 6).

Please provide the name, phone, and email for:Executive Director/CEO/PresidentFinancial Manager/CFOContract Manager

Please verify whether all the following Security and Access requirements can be met: Must: Support role-based access controlsMust: Support single sign-on (SSO) and enterprise identity managementMust: Ensure data encryption at rest and in transitMust: Maintain comprehensive audit logsMust: SOC 2 Type 2 or ISO 27001 certification

If any of the above Security and Access requirements cannot be met, please explain why.

Please verify whether all the following General Technical requirements can be met: Must: Integrate with the County’s Active Directory system using Microsoft Entra ID as the Identity Provider (IdP) and utilize Security Assertion Markup Language (SAML 2.0) or OpenID for single sign-on as the preferred authentication protocol.Must: County data will be encrypted in transmission and at rest at a level equivalent to, or stronger than, 128-bit level encryption.Must: Technical support must be available between the hours of 8:00 am and 5:00 pm Pacific Time with 24hr service available for emergencies.Must: If the contract is terminated for any reason, upon request, the Vendor will provide the County a database copy of the current and complete database, in a mutually agreed upon format, no later than 30 days after termination. There will be no additional charge to the County. No data can be retained by the Vendor in any media (including hard copies) after termination of this contract.

If any of the above General Technical requirements cannot be met, please explain why.

Please verify whether all of the following SaaS requirements can be met: Must: The Vendor’s hosting services availability will be 99.9% or greater per month and have defined maintenance windows. Service availability is calculated as: 100% minus [%Vendor downtime for maintenance outside of defined maintenance windows + %System Outage + %Performance Event].Service Credits. In the event the service is not available for 99.9% for a given month, a credit will be applied to the next invoice equal to the value of the downtime (calculated based on annual maintenance fee)Must: The Vendor will not modify County data, disclose County data (except as compelled by law or if permitted by the County), or access County data, except to prevent or address service or technical issues, or at the County’s request. The Vendor shall promptly notify the County of any subpoena, court order, or request by a third party for County data. Must: Vendor must have an incident response plan and process in place to ensure Pierce County is notified of a data security breach, or potential data security breach within 24 hours of identification.Must: The vendor must have a valid Soc2Type2 security assessment and must provide a copy of this report as requested by the County.Must: Vendor must describe how they will ensure the proposed solution meets and maintains compliance with the latest published version of WCAG (Web Content Accessibility Guidelines) (currently 2.2) A and AA success criteria, in line with regulation requirements and best practices.

If any of the above SaaS requirements cannot be met, please explain why.

An organization must have, at the time of submission, an active UEI number when the funding for the procurement is identified as federal. Please list your UEI as issued by Sam.gov. Funding may or may not create a subrecipient relationship between the organization and the County. WARNING: Failure to provide a valid and active UEI number may result in the disqualification of the application from further consideration.

Please upload your proposal materials here. Proposals shall include the following: Capability StatementHow the proposed CLM solution meets the County’s stated objectives:Provides a single source of truth for all contracts (draft, active, amended, and completed).Standardizes contract processes while allowing configurable workflows by department and contract type.Improves contract visibility, reporting, and compliance.Offers a modern, intuitive user experience accessible via desktop and mobile devices.Integrates with existing enterprise systems (e.g., Workday, OpenGov).An estimated project duration and implementation approach.Complete pricing for all services in the proposal.Additional features, services, or procedures of benefit to the County (if applicable).A statement outlining any proposal exceptions to the County’s requirements or requested clarifications to the requirements (if applicable).References listing client contracts of similar services.

Please download the Requirements Checklist below, complete, and upload here.