Each year Pierce County receives an allocation of CDBG program funds. The primary objective of the funds is the development of viable urban communities by providing decent housing, a suitable living environment, and expanding economic opportunities, principally for low- and moderate-income persons.CDBG funds are to be used to provide housing, public facilities, public improvements, and community facilities activities to improve living conditions in low-income areas and for low-income residents of Pierce County.Public Facilities Projects must involve either a) publicly owned facilities or facilities traditionally provided by the government or b) owned by a nonprofit organization. In this RFP, Public Facilities projects include both public improvement projects and facility projects and Proposers may submit proposals to provide either type of project or both. Eligible projects are defined in 24 CFR 570.201.Public improvement projects may include infrastructure and site enhancements such as streets, sidewalks, curbs and gutters, parks, playgrounds, water and sewer systems, flood and drainage facilities, private utility lines, and aesthetic features on public property. Such activities may also include the execution of architectural design features, and similar treatments intended to enhance the aesthetic quality of facilities and improvements receiving CDBG assistance, such as decorative pavements, railings, sculptures, pools of water and fountains, and other works of art. Facility projects may include the acquisition, construction, reconstruction, or rehabilitation of real property, facilities, and improvements that are publicly owned or owned by a non-profit and open to the general public.The Citizens’ Advisory Board (CAB) has established funding priorities that meet the needs of residents within the Consortium area. The funding priorities, in ranked order, are:Infrastructure improvements include, but are not limited to, projects such as streets, sidewalks, curbs and gutters, parks, playgrounds, water and sewer systems, flood and drainage facilities, private utility lines, and aesthetic features on public property. Such activities may also include the execution of architectural design features, and similar treatments intended to enhance the aesthetic quality of facilities and improvements receiving CDBG assistance, such as decorative pavements, railings, sculptures, pools of water and fountains, and other works of art. Shelter and Housing Needs include, but are not limited to, projects such as acquisition and/or rehabilitation of property for affordable housing or construction of emergency shelter. NOTE: New construction of permanent residential units is not allowed.Projects that need additional funding and have successfully secured it will score higher than projects whose funding remains unsecured.

"Applicant," "Bidder," and "Proposer" mean an organization, agency or provider that submits a formal response to this solicitation."Application," "Bid," or "Proposal" mean a formal response to this solicitation. “CFR” means Code of Federal Regulations.“Client,” "Participant," "Household," or "Member" means an individual (or individuals) who receives services, or is eligible to receive services, under this solicitation.“Contractor” and “Subrecipient” means an individual or organization whose proposal has been accepted by the County and has been awarded a fully executed, written contract.“RCW” means Revised Code of Washington.

As a Threshold Review, County staff will review applications to ensure the minimum qualifications are met. Acceptable proposals will advance to the formal evaluation process. Proposals will be scored based upon proposers’ answers to the specific questions in the RFP and content of required attachments and supplemental documents.The evaluation of proposals will be accomplished by an evaluation committee comprised of Citizens' Advisory Board members called the CAB Review Panel. The CAB Review Panel will evaluate applications using the criteria listed in Section 6. The application questions that are most relevant to each scoring criteria have been identified in each criterion.The CAB Review Panel will make funding recommendations to the entire CAB, who will then make final funding recommendations to the County Executive. The County Executive will make funding decisions in a manner that best benefits Pierce County, including the most effective use of funds and equitable coverage across providers. Please note, while evaluators are instructed to review and score proposals based upon the response and not upon any external experience with, or outside perception of, the proposing organization, the County reserves the right to include past contract performance with the County as part of the overall evaluation process.

In order for an organization to be eligible to submit a proposal under this procurement, the organization must meet the following eligibility requirements:Be an IRS designated 501(c)(3) non-profit, public, or government agency serving residents of unincorporated Pierce County or be one of the Pierce County Consortium cities or towns, per Section 4.4.At the time of application, have an ACTIVE Unique Entity Identifying (UEI) number issued by SAM.gov at the time of application. Having a non-active UEI is an automatic disqualifier under this procurement. Have a Unified Business Identifier (UBI) number as issued by the Washington State Department of Revenue and a Federal Tax ID number.

Reserved Rights and Procedures:1. Pierce County expressly reserves the rights to:Waive any and/or all irregularities in the proposals submitted.Reject any or all proposals or portions thereof.Base awards with due regard to quality of services, experience, compliance with specifications, and other such factors as may be necessary in the circumstances.Make the award to any organization or combination of organizations whose proposal(s), in the opinion of the County, is in the best interest of the County.2. Pierce County cannot accept late proposals. All proposals are due by the deadlines per the timeline under the procurement. No exceptions shall be made.3. ReimbursementThe County will not reimburse organizations for any costs involved in the preparation and submission of responses to this procurement or in the preparation for and attendance at subsequent interviews.4. Cooperative PurchasingThe Washington State Interlocal Cooperation Act, Ch. 39.34 RCW, authorizes public agencies to cooperatively purchase goods and services if all parties agree. By responding to this RFP, Consultants agree that other public agencies may purchase goods and services under this solicitation or contract at their own cost and without Pierce County incurring any financial or legal liability for such purchases. Pierce County agrees to allow other public agencies to purchase goods and services under this solicitation or contract, provided that Pierce County is not held financially or legally liable for purchases and that any public agency purchasing under such solicitation or contract file a copy of this invitation and such contract in accordance with RCW 39.34.040.5. Public Records and Proprietary MaterialOrganizations should be aware that any records they submit to the County or that are used by the County even if the organization possess the records, may be public records under the Washington Public Records Act (RCW 42.56). The County must promptly disclose public records upon request unless a statute exempts them from disclosure. Organizations should also be aware that if even a portion of a record is exempt from disclosure, generally, the rest of the record must be disclosed. Exemptions are narrow and specific.Organizations should clearly mark any record they believe is exempt from disclosure.6. Title VI CompliancePierce County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.7. E-VerifyPierce County requires organizations awarded a contract under this procurement attest to participation in the E-Verify program. A sample E-Verify form is attached to this procurement and will be required to be completed by the contractor and returned with contract documents prior to the start of the contract term.

Pierce County expressly reserves the rights to:Waive any and/or all irregularities in the proposals submitted.Reject any or all proposals or portions thereof.Base awards with due regard to quality of services, experience, compliance with specifications, and other such factors as may be necessary in the circumstances.Make the award to any organization or combination of organizations whose proposal(s), in the opinion of the County, is in the best interest of the County.

PROPOSERS WHO REGISTER AND DOWNLOAD RFP DOCUMENTS will be automatically added to the FOLLOWERS' list in the County's eProcurement Portal. Notifications for procurement updates, addendum and other procurement information will be sent to all who register on the Pierce County eProcurement Portal.

Pierce County cannot accept late proposals. All proposals are due by the deadlines per the timeline under the procurement. No exceptions shall be made.

All submission, timeliness, and content requirements shall be applied equally to all Proposers regardless of any current or previous relationship with the County or the proposer's relationship with the County, County staff, or elected officials. See Pierce County Code 3.12 (Code of Ethics).Proposers not selected may seek additional clarification or debrief, request time to review the selection procedures, or discuss the scoring methods utilized in the RFP process. Appeals are limited to procedural errors in the selection process. In the event no such procedural errors are found to have occurred, the decision of the County shall be final.If a proposer disagrees with the decision, they may register the appeal by sending an email to pcshsprocurement@piercecountywa.gov, within five (5) business days after the notice of selection is sent to the proposer. The appeal must state all facts and arguments upon which the appeal is based. The Director of Pierce County Human Services, or designee, will review the appeal and determine whether the rules and requirements outlined in this RFP were followed, including solicitation documents, the organizations’ proposal, and the facts which form the basis of the appeal. The Director will render a written decision within fifteen (15) days from the receipt of the appeal.

To qualify for funding under the CDBG Public Facilities program, an application must satisfy two core criteria: it must primarily benefit low- and moderate-income individuals and involve an activity that is eligible under CDBG regulations. These requirements are described in more detail below.Requirement #1 - Serve Low-Income PersonsThe proposed project must meet HUD’s CDBG National Objective which is to benefit low-income persons. For an activity to be eligible under HUD’s National Objective, the activity must qualify either as a) area benefit activities, b) limited clientele activities, or c) housing activities, as described in further detail below:A. Area Benefit ActivitiesArea benefit activities must benefit all residents of an area where at least 46.10% of the residents are low income.NOTE: If you are applying under the Area Benefit, please contact Stephanie Bray at (253) 798-6917 or stephanie.bray@piercecountywa.gov PRIOR TO SUBMISSION OF YOUR APPLICATION to verify if the project’s service area is in a low-income census tract or to determine if an income survey must be completed. Please note the Area Benefit Activities Screening deadline in the Anticipated Timeline section. If this step is missed, your application may be determined to be ineligible.B. Limited Clientele ActivitiesLimited clientele activities must benefit a specific targeted group of persons, of which at least fifty-one percent (51%) must be low-income. This can be achieved when the project meets one of the following criteria:The project serves a group primarily presumed by HUD to be low-income: abused children, victims of domestic violence, elderly persons, severely disabled adults, homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers; orAt least 51% of the clients served are low-income, as evidenced by documentation of the household or based on the family size and income (see table, above); orThe project has income-eligibility requirements that limit the service to persons meeting the low-income requirement, as evidenced by the Subrecipient’s policies and procedures, intake/application forms and other sources of documentation.C. Housing ActivitiesThe housing level benefit is used for projects that propose the acquisition and/or rehabilitation of existing permanent residential structures which, upon completion, will be occupied by low-income households.Structures with one unit must be occupied by a low-income household. If the structure contains two units, at least one unit must be for low-income households. Structures with three or more units must have at least 51% of the units occupied by low-income households.Requirement #2 - Be an Eligible ActivityThe project must qualify under one or more of the following activities. This is not an all-inclusive list. For a list of all eligible activities see 24 CFR 570.201-204, excluding 24 CFR 570.201(e).A. Basic Eligible Activities Acquisition of real property by purchase, lease, or donation. Special procedures are required for acquisition of real property associated with a project. NOTE: Please note the Uniform Act/Section 104(d) compliance screening deadline in the Anticipated Timeline section.Public Facilities and Improvements through acquisition, new construction, reconstruction, rehabilitation or installation of public facilities and improvements. This can also include water/sewer and street and sidewalk improvements. Applicant must be legal owner of public facility being rehabilitated or improved.Removal of Architectural Barriers that restrict mobility and accessibility of elderly or individuals with disabilities.Privately Owned Utilities to acquire, construct, reconstruct, rehabilitate, or install distribution lines and facilities of privately owned utilities.B. Eligible Rehabilitation and Preservation ActivitiesRehabilitation of:Residential buildings and improvements.Low-income public housing and other publicly owned residential buildings and improvements.Publicly and privately owned commercial and industrial buildings. However, assistance is limited to improvements to the exterior of the building or the correction of code violations. Connection of residential structures to water distribution or local sewer collection lines.C. Ineligible Project ActivitiesThe following activities are ineligible, per 24 CFR 570.207, and will not be funded:Public facilities such as city halls, police stations, churches, exhibit halls, and stadiums, schools, airports, hospitals, and nursing homes, unless the activity to be done in these facilities is the removal of architectural barriers.The purchase of motor vehicles.Purchase of construction equipment, personal property, and furnishings.Operating and maintenance expenses of a public facility that is currently CDBG funded.General government expenses.Political activities.New permanent residential housing construction (emergency shelters are allowed).Income payments (series of payments made to an individual or family for food, clothing, housing, rent, mortgage, etc.).

All questions must be submitted within the County's eProcurement Portal, under the Question & Answer Section no later than 4:30 pm on Friday, January 23, 2026. Proposers must be registered in the eProcurement Portal software in order to submit questions, receive addenda and notifications, and ultimately submit a proposal.

The County will not reimburse organizations for any costs involved in the preparation and submission of responses to this procurement or in the preparation for and attendance at subsequent interviews.

Members of the Citizens’ Advisory Board (CAB) establish priorities for CDBG funding based on the needs of the residents of the Consortium area. A public meeting was held by the CAB on September 3, 2025, and the funding priorities, in ranked order, for the CDBG Public Facilities 2026 RFP are listed below.A. Infrastructure ImprovementsInfrastructure improvements include, but are not limited to, projects such as streets, sidewalks, curbs and gutters, parks, playgrounds, water and sewer systems, flood and drainage facilities, private utility lines, and aesthetic features on public property. Such activities may also include the execution of architectural design features, and similar treatments intended to enhance the aesthetic quality of facilities and improvements receiving CDBG assistance, such as decorative pavements, railings, sculptures, pools of water and fountains, and other works of art. B. Shelter and Housing NeedsShelter and Housing Needs include, but are not limited to, projects such as acquisition and/or rehabilitation of property for affordable housing or construction of emergency shelter.NOTE: New construction of permanent residential units is not allowed.

The Washington State Interlocal Cooperation Act, Ch. 39.34 RCW, authorizes public agencies to cooperatively purchase goods and services if all parties agree. By responding to this RFP, Consultants agree that other public agencies may purchase goods and services under this solicitation or contract at their own cost and without Pierce County incurring any financial or legal liability for such purchases. Pierce County agrees to allow other public agencies to purchase goods and services under this solicitation or contract, provided that Pierce County is not held financially or legally liable for purchases and that any public agency purchasing under such solicitation or contract file a copy of this invitation and such contract in accordance with RCW 39.34.040.

CDBG program funds are limited to low- and moderate-income households, meaning household income is at or below 80% of the area median income, as defined by HUD (see Table 1 below). Low- and moderate-income is referred to as “low-income” in this RFP.The Pierce County CDBG program income limits for 2025 are listed in the table, below. Applicants that receive an award (Subrecipients) will be responsible for complying with these income limits, including updating the income limits, as needed, when HUD publishes new income limits or when Pierce County notifies the Subrecipient of any updates to the income limits. HUD publishes income limits at its website: https://www.hudexchange.info/manage-a-program/home-income-limits/ (select the State of Washington, Tacoma for relevant income limits).Table 1Pierce County CDBG Program 2025 HUD Income Limits - Tacoma WA - Effective June 1, 2025Household/Family SizeExtremely Low Income (30%)Very Low Income (50%)Low Income (80%)1 (Person)$25,400$42,300$67,7002 (Person)$29,000$48,350$77,3503 (Person)$32,650$54,400$87,0004 (Person)$36,250$60,400$96,6505 (Person)$39,150$65,250$104,4006 (Person)$42,050$70,100$112,1507 (Person)$44,950$74,900$119,8508 (Person)$47,850$79,950$127,600

A virtual or in-person pre-proposal meeting will be conducted by Pierce County staff at the time, date, and location as indicated in the Timeline section of this RFP.Pre-proposal meeting attendance is not required but is highly encouraged for all organizations considering a response to this procurement. It is the County’s belief that attending the meeting will assist the proposer in presenting the best possible request for funding. During the pre-proposal meeting, Pierce County staff will give an overview of the solicitation, the proposal process, an overview of the requirements, and will also be available to answer questions and provide technical assistance. Please have the instruction/proposal packet available and any questions that the organization may have related to the procurement.

Organizations should be aware that any records they submit to the County or that are used by the County even if the organization possess the records, may be public records under the Washington Public Records Act (RCW 42.56). The County must promptly disclose public records upon request unless a statute exempts them from disclosure. Organizations should also be aware that if even a portion of a record is exempt from disclosure, generally, the rest of the record must be disclosed. Exemptions are narrow and specific.Organizations should clearly mark any record they believe is exempt from disclosure.

Nineteen cities and towns in Pierce County, listed below, and the unincorporated areas of the county have formed a Consortium to receive CDBG funds. The cities of Tacoma, Lakewood, Auburn, Enumclaw, and Pacific are not part of the Pierce County Consortium and projects that only serve residents of any of these cities are not eligible for the funding. CDBG funds available through this RFP are only available to projects that serve residents in the Consortium, regardless of the location from which services are delivered. All applicants must clearly demonstrate that County CDBG funds will serve residents in the Consortium, noted below.City of BuckleyCity of Bonney Lake Town of CarbonadoCity of DuPont City of Fife Town of EatonvilleCity of Edgewood City of Fircrest City of Gig HarborCity of Milton City of Orting City of PuyallupCity of Roy Town of Ruston Town of South PrairieTown of Steilacoom City of Sumner City of University PlaceTown of Wilkeson Unincorporated Pierce County

The period of performance of any contract resulting from this procurement is expected to be 24 months. The actual schedule will be negotiated with the selected organization(s) based on the final scope of work, funding, and services purchased and is subject to appropriation of funds.

Pierce County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The total value of this procurement is $1,000,000 in Community Development Block Grant program funds.Significant priority will be given to agencies requesting two-hundred fifty thousand ($250,000) or more. The County anticipates that no more than four projects shall be awarded funds from this procurement. The County reserves the right to make fewer awards or no awards, based on the quality and scope of proposals received, available funding, and identified service needs.The County may negotiate budgets and service levels to ensure the most effective use of funds and equitable coverage across providers. The County reserves the right to adjust award amounts at its sole discretion.Additional federal, State, or local funds may become available during the contracting cycle and allocated through this solicitation. Funding may only be awarded for the same scope of services as described in this solicitation. It is important to note, any contract awarded as a result of this procurement is contingent upon the availability of funding. If at any time during the term of the contract the funding relied upon for the contract is reduced, modified, or eliminated, or if the funding terms are modified, the County reserves the right to amend the contract as appropriate or to terminate the contract.

Each agency is responsible for keeping and maintaining the proper records to demonstrate compliance under the applicable National Objective category. All the below categories pertain to HUD’s CDBG National Objective to benefit low-income persons. The following lists are not all inclusive. If funded, Pierce County staff will communicate any additional documentation and reporting requirements.A. Area Benefit ActivitiesRecords to be maintained (this list is not all inclusive):Boundaries of the service area;Documentation that the area is primarily residential (e.g., zoning map);Percentage of low- and moderate-income (low income) persons that reside in the service area; andThe data used for determining percentage of low-income persons.B. Limited Clientele ActivitiesOne of the following types of documentation must be kept for each activity (this list is not all inclusive):Documentation showing that the activity is designed for and used by a segment of the population presumed by HUD to be principally low- and moderate-income; orDocumentation showing the size and annual income of the family of each person receiving the benefit.C. Housing ActivitiesRecords to be maintained shall include (this list is not all inclusive):A copy of the written agreement with each landlord or developer receiving CDBG assistance indicating the total number of dwelling units in each multi-unit structure assisted and the number of those units that will be occupied by low- and moderate-income households;The total cost of the activity, including both CDBG and non-CDBG funds;Documentation that all individuals served in conjunction with the Project are income eligible, utilizing either:a) Adjusted gross income as defined by the Internal Revenue Service Form 1040 shall be used to determine household income; orb) Section 8 (Part 5) annual (gross) income definition of annual income will be used. This definition for annual income may be found at 24 CFR 5.609.NOTE: Part 5, Section 8 rules, see the regulations at 24 CFR Part 5 (subpart F).For housing projects, the definition of household is defined as all person(s) occupying the same housing unit, regardless of their relationship to each other. The occupants may consist of any group of related or unrelated persons who share living arrangements.For each unit occupied by a low- and moderate-income household, the size and income of the household.For rental housing activities only, affordable rent must be charged that is defined by the Pierce County CDBG Consortium as: For households at or below fifty percent (50%) Area Median Income (AMI), rent charged must be at or below the low HOME rent limit inclusive of utilities as established by HUD for the Pierce County, WA HUD Fair Market Rent (FMR) Area.For households above fifty-one percent (51%) AMI, rent charged must be at or below the high HOME rent limit inclusive of utilities as established by HUD for the Pierce County, WA HUD Metro FMR Area. Table 2Pierce County Low and High HOME Rents by Unit Bedrooms - HUD Final - Effective June 1, 2025 EfficiencyOne BedroomTwo BedroomThree BedroomFour BedroomLow HOME Rent$1,057$1,133$1,360$1,570 $1,752High HOME Rent$1,354$1,452$1,744$2,007$2,220 The records shall include:Rent charged (or to be charged) after assistance, for each dwelling unit in each structure assisted; andInformation as necessary to show the affordability of units occupied (or to be occupied) by low- and moderate-income households under the Pierce County CDBG Consortium definition of affordable rent.Housing services that charge rent must comply with the HUD Low and High HOME Rents Schedule for Pierce County, updated annually (see Table 2 above).For each property acquired on which there are no structures, evidence of commitments must be present ensuring that the above criteria will be met when the structures are built;Where applicable, records documenting that the activity qualified under the exception allowed for new construction of non-elderly, multi-unit, rental housing.

Applicants who are awarded funding agree to comply with the following regulations, requirements, conditions, and policies identified below, including but not limited to:A. FEDERAL REQUIREMENTSFederally funded projects must adhere to a broad base of federal regulations including those listed below. Pierce County is responsible for ensuring that these regulations are met in all CDBG-funded projects.Federal Funding Accountability and Transparency Act: Pierce County will require agencies that are awarded CDBG funds to comply with the Federal Funding Accountability and Transparency Act (FFATA). FFATA requires the Office of Management and Budget (OMB) to maintain a single, searchable website that contains information on all Federal spending awards. If awarded funds, these data elements will be input into FSRS by Pierce County. The public will have access to this information on http://www.USASpending.gov.Prime Awardee: As a “prime awardee” of CDBG federal funds, Pierce County Human Services is responsible to input information into the FFATA Sub-award Reporting System (FSRS) regarding “sub-awardees/sub-recipients” that are awarded CDBG funds. To comply with FFATA, the key data elements that Pierce County Human Services will collect from agencies that are awarded CDBG funds include (this list is not necessarily all inclusive):The “sub-awardees” Unique Entity Identification (UEI) issued by SAM.gov (this must be an Active registration at time of submission);The name of the “sub-awardees” organization;The “doing business as” (DBA) name of the “sub-awardees” organization, if applicable;Addresses where the “sub-awardees” organization is located;“Sub-awardees” parent UEI number, if applicable;“Sub-awardees” principal place of performance (primary site where the work will be performed); and“Sub-awardees” names and compensation of highly compensated officers if:1. In your business or organization’s previous fiscal year, your business or organization (including parent organization, all branches, and all affiliates worldwide) received:Eighty percent (80%) or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, sub-grants, and/or cooperate agreements; AND$25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, sub-grants, and/or cooperative agreements. If not, #2 is not applicable. If yes, you will be required to respond #2.2. Does the public have access to information about the compensation of the senior executives in your business or organization (including parent organization, all branches, and all affiliates worldwide) through periodic reports filed under section 13 (a) or 15 (d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m (a), 78o (d)) or section 6104 of the Internal Revue Code of 1986?Reporting Requirements: Successful applicant will be required to submit quarterly progress reports during the project. Successful applicants will also be required to provide reports on clients served by the completed project documenting compliance with the HUD National Objective with required demographics at completion of the project and potentially up to twelve months after completion of the project. Records must be maintained for three years after completion of project and all reporting is submitted to County; the date will be determined by the County.Changes to Scope: For agencies that are awarded CDBG funds, if any changes are made to the scope, location and/or beneficiaries of the program, the agency will be responsible for any costs associated with public notices placed in the County’s legal paper of record, the Tacoma News Tribune, notifying the public of the programmatic change.Environmental Review: All projects will need to have an environmental review completed by Pierce County in accordance with the National Environmental Protection Act (NEPA). The scope of the environmental review will depend on the nature and size of the project. Pierce County may need to incur costs related to the completion of the NEPA review. Any third-party costs will be passed on to the applicant as an eligible project cost. Once the funding application is received the applicant and anyone else in the development process cannot take any choice limiting actions until the environmental review is complete. Choice limiting actions include the acquisition of property, beginning construction activities, signing binding contracts, etc. If a choice limiting action is taken without the environmental review process being completed, it will disqualify the project from receiving federal funding.Important for Projects Involving Acquisition: HUD only allows the use of a conditional purchase and sale contracts conditioned on completion of the environmental review for the purchase of properties. The responsible entity or applicant may enter into a purchase option on these projects if the option agreement meets the standards of Part 58.22(d). (Applicants will need to work with Pierce County staff to ensure that the option agreement meets the requirements of Part 58.22(d)). Regulations at 24 CFR Part 58.22 make it clear that a recipient, any participant in the development process (including public or private nonprofit or for-profit entities), or any of their contractors may not commit HUD or non-HUD funds on a project until the environmental review process has been completed and the Request of Release of Funds and related certification have been approved, if needed. Pierce County may request applicants submit a Phase I environmental, or other related studies if applicable.Uniform Relocation Act/Section 104(d): All projects that involve acquisition, rehabilitation, or demolition are subject to the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act), as implemented by HUD regulation 24 CFR 570.606, as applicable. Projects that will result in the loss of housing units that rent (or would rent) at or below Fair Market Rents or convert such units to use other than lower income housing are subject to 104(d).Labor Standards: Projects involving new construction or rehabilitation more than $2,000 will adhere to federal labor laws which include:Davis Bacon Act: Applicable to all projects (except residential housing projects with seven or fewer housing units). Provides assurance that workers employed in construction work under federally assisted contracts are paid wages and benefits equal to those that prevail in the locality where the work is performed. If applicable, the cost of compliance monitoring for federal Davis Bacon may be passed on to the applicant as a project cost.Contract Work Hours and Safety Standards: Applicable to all projects. Provides assurance that workers employed in construction work under federally assisted contracts are paid one and a half times their normal salary for working over forty hours per week.Copeland Act: Applicable to all projects. Governs the deductions from paychecks that are allowable and requires submission of weekly payroll.Fair Labor Standards: Applicable to all projects. Establishes a basic minimum wage for all work and requires the payment of time and a half for overtime.Build America, Buy America Act (BABA) requires that all iron and steel, construction materials, and manufactured products used in federally funded infrastructure projects are produced in the United States. This requirement, known as the "Buy America Preference" (BAP), is detailed in the Infrastructure Investment and Jobs Act, Pub. L. 117-58 and 2 CFR 184. Subrecipients that are awarded CDBG funds must ensure that products used in HUD-funded infrastructure projects are produced in the United States as required. Infrastructure projects include a) rehabilitation, maintenance, and reconstruction of buildings and real property, including housing, and b) construction and repair of public facilities and improvements, such as water, sewer, or other utilities, roads, bridges, sidewalks, homeless shelters, or broadband infrastructure. Note that BABA only applies to “public” infrastructure, which OMB has defined as (a) publicly owned infrastructure or (b) privately-owned infrastructure that is primarily utilized for a public purpose.Section 3 Requirements: All awards for construction over $200,000 must comply with Section 3 of the Housing and Urban Development Act of 1968, as amended (Section 3). The Section 3 implementing regulations can be found at 24 CFR Part 75. Section 3 requires that economic opportunities that are generated using federal funds be made available to low- and very low-income persons, particularly those who receive federal financial assistance for housing and those residing in communities where the financial assistance is expended. Section 3 reporting will be required, and a Section 3 clause will need to be included in construction contracts when triggered.Minority Business Enterprise/Women’s Business Enterprise (MBE/WBE): Developers of federally funded housing projects must adopt procedures to establish and oversee a minority outreach program to ensure, to the maximum extent possible, that minorities and women, and businesses owned by minorities and women (MBE/WBEs), are offered contracts. Applicants will need to include an outreach plan and include MBE/WBE provisions in all construction contracts.Lead Based Paint: If the project involves acquisition and/or rehabilitation on a building or buildings built before 1978, federal regulations must be followed. Regulations may require that testing for lead paint be conducted and/or a risk assessment be provided. Any lead-based paint hazard must be corrected in accordance with federal and state guidelines.Contracting and Procurement: Projects may be subject to certain Federal procurement rules which include:Conflict of Interest;Debarred contractors; andProcurement Standards under 2 CFR 200 et seq., as applicable.Inclusion of CDBG and other federal requirements in all contracts and subcontracts associated with the project.Fair Housing and Affirmative Marketing: All projects must comply with the following federal fair housing laws, including but not limited to:Title VI of the Civil Rights Act of 1964 as amended;The Fair Housing Act;Equal Opportunity in Housing Act; andAge Discrimination Act.All projects must adopt affirmative marketing procedures in compliance with federal and county policy. An affirmative marketing plan must be provided on HUD form HUD935.2A. The plan must, to the greatest extent possible, provide information to the public and potential tenants that may be underserved in the community.Accessibility: All projects must comply with the following federal accessibility laws:Americans with Disabilities Act;Fair Housing Act; andSection 504.Financial Management: The applicant must comply the relevant sections of Uniform Guidance at 2 CFR 200 - now titled OMB Guidance for Federal Financial Assistance. Recipients of funds must have a financial management system in place that complies with all federal standards including cost reasonableness. Applicants that received more than $1,000,000 in federal funds in a program year must have an audit in accordance with the Uniform Guidance.Other Federal Requirements: Recipients of CDBG funding will be required to comply with all federal laws and requirements not listed in these instructions. These requirements will be included in any written agreement between the applicant and Pierce County Human Services. Further information is available on request.B. PIERCE COUNTY REQUIREMENTSThe following documentation may be required prior to commitment of funds, and completion of the formal written agreement:Evidence of site control (purchase and sale agreement, access easement, or deed of ownership);Zoning certificate (if new construction/rehabilitation);Complete third-party construction estimates (if new construction/rehabilitation);Phase I Environmental & Biological Assessment (if needed to complete environmental review);Lead test and risk assessment (for acquisition/rehabilitation of existing housing built prior to 1978);Rent records (for acquisition of tenant occupied housing);Market study or comparable rent analysis (if rental housing project that is not special needs);Copies of previous years A-133/single audits and corporation financial statements;Copies of developer agreements or partnership agreements (if applicable);Copy of Board resolution authorizing the submittal of an application. Please include in the resolution the individual authorized to sign on behalf of the organization;Additional documentation may be required as needed.The following documentation will be required prior to release of funds, and recording of title documents when applicable:Title report;Property appraisal;Evidence of other funding commitments, including partnership agreements (if the project is a tax credit project), or developer/sponsor agreements; andAdditional documentation may be required as needed.Required Monitoring: Pierce County Community Development staff will work with successful applicants to ensure specific benchmark or milestone requirements are met. County staff will require monitoring activities to be conducted at each of the following phases of a project:Predevelopment: Upon award of funding County staff will meet with the applicant to review all the CDBG program and monitoring requirements. Applicants will be required to report on the status of the project on a quarterly basis. The report should include the status of the site plans, financing, permits, and other predevelopment activities;Development: During the development phase of the project, staff will meet regularly with the Subrecipient to ensure all program requirements are being met. Onsite inspections will be conducted during construction prior to any release of funds; and Close Out: Prior to project close out, all compliance documentation and beneficiary data must be received by the County. A cost certification and completion checklist may be required prior to final close out.Pierce County’s Reversion of Assets Policy: Real property or facilities acquired, improved, or constructed with $25,000 or more of Pierce County CDBG funds are subject to the below requirements:Indefinite Term for Consortium Member Subrecipients: Where the Subrecipient is Pierce County, or a city, or a town, that is a member of the Pierce County Urban County Consortium (this includes all nineteen (19) cities and towns listed at the beginning of this document), real property acquired or improved with CDBG funds in conjunction with any resulting Agreement is subject to reversion of assets limiting the Subrecipient’s right to dispose of said property or to use it for a purpose other than that specified in the Agreement indefinitely or until five years after Pierce County is no longer a CDBG entitlement recipient.Thirty Year (30) Term for Non-Consortium Member Subrecipients: Where the Subrecipient is not either Pierce County or a city or a town that is a member of the Pierce County Urban County Consortium, real property acquired or improved with CDBG funds in conjunction with any resulting Agreement is subject to a reversion of assets limiting the Subrecipient’s rights to dispose of said property or to use it for a purpose other than that specified in the Agreement for a period of thirty (30) years, beginning with the project completion date in the Integrated Disbursement & Information System (IDIS) by Pierce County. Note that projects cannot be completed in IDIS until the receipt of required accomplishment reports showing that the project has met a CDBG National Objective.Additional Block Grants received during an active ‘length of interest’, or an increase in the value of this grant by Amendment to any resulting and subsequent Agreement, shall increase the length of that interest. The Deed of Trust may be revised accordingly. Such interest begins with the project completion date and will terminate on the 30th of June in the year selected.This provision will be implemented through the execution of:A Deed of Trust in favor of the County, placed on the property at the time an Agreement is entered into or at such later time as may be acceptable to the County. Such right will be equivalent to the percentage share of Block Grant funds provided in relation to the worth of the real property at the time of initiation of the project(s);A Secured Promissory Note in the amount of this Agreement;A Subrecipient’s Covenant Agreement for the length of the period of interest; orAny combination of the above documents.

Follow instructions carefully - if attachments are provided under this procurement, they are to be utilized as part of the proposal - do not replace or use the organization's own format, as the proposal may be deemed "non-responsive" or "not eligible." All proposals are evaluated on the completeness and quality of the content. Only those proposers providing complete information as required will be considered for evaluation. The County will not contact the organization for correction of proposals and proposers are strongly encouraged to carefully review their proposals for completeness and accuracy before submitting. For proposals to be considered responsive and move to the review process, the proposer must, under Section 7, RFP Questionnaire:1. Acknowledge all required "confirmations."2. Complete all required attachments, to include uploading any supplemental documents.3. Submit the following materials as part of the proposal. The accepted file types include, .pdf, .png, .jpeg, .docx, .xlsx, and other MS Office formats. Please label all attachments.Attachment A: CDBG Public Facilities Budget Worksheet (Question 19.1)Pre-Award Risk Assessment and all attachments (Question 23.1), including:2 most recent audited financial statements, including federal single audit, management letters and findings/corrective responses.Prior year Balance Sheet, Profit and Loss and Cash Flow Statements for entire year period.Current YTD Balance sheet, Profit and Loss and Cash Flow Statements.Most recent IRS annual submission, if this has not been sent, please detail why it not been filed yet.Agency’s policies and procedures for fiscal/grant accounting, including cost allocation and record retention policies.Third Party monitoring reports you may have received in last two years.1 example of a management timesheet and 1 example of an employee (non-management) timesheet.Additional documents, as applicable.If submitting more than one proposal, you must also download, complete, and upload the following materials for each additional application under Question 24.1:Application Questions (Word) and any applicable attachmentsAttachment A: CDBG Public Facilities Budget Worksheet (Excel)4. Acknowledge and confirm each addendum and notice issued under this procurement. The system will not allow final submission unless all required confirmations are checked.By submitting a proposal, proposer agrees that all documents, reports, proposals, submittals, working papers, or other materials prepared by the organization pursuant to this procurement shall become the sole and exclusive property of the County, and the public domain, and not property of the organization. The organization shall not copyright, or cause to be copyrighted, any portion of said items submitted to the County because of this procurement.Only electronic submittal via the County's eProcurement Portal shall be accepted for this procurement. No hard copies, emails, or fax submittals shall be accepted.

Proposals must be received by the Procurement & Contract Services Department before 2:00 pm on Friday, January 30, 2026. The proposer is responsible for submission of proposal before the deadline. The County shall not be responsible for late submittals. Exceptions will not be made for proposers who miss the submission deadline, and no proposals will be accepted via email.

The United States Department of Housing and Urban Development (HUD) program regulations require that we give citizens the opportunity to review and comment on the County’s use of funds. Citizens can participate by membership on the Citizens’ Advisory Board (CAB) and/or by attending CAB meetings while applications are being reviewed for funding recommendations. All CAB meetings are open to the public. Meeting dates, times and locations are published on the Pierce County Human Services Citizens’ Advisory Board website (https://piercecountywa.gov/HSCAB). Members of the CAB establish priorities for funding based on the needs of the community. A public meeting was held on September 3, 2025, for the CAB to vote and identify funding priorities. The CAB identified funding priorities, in ranked order, for Public Facilities Projects: 1) Infrastructure Improvements OR 2) Shelter and Housing Needs.The CAB is also responsible for making funding recommendations to the County Executive. To do that, the CAB reviews and scores the written applications in response to this RFP. The timeline in this RFP shows the expected dates for the CAB’s reviews. The County will post the CAB’s funding recommendations on the Pierce County Website. A public comment period, anticipated to run from April 3, 2026 – May 6, 2026, will follow the posting of the recommendations. It is anticipated that the CAB will hold a public hearing on the recommendations on May 6, 2026, at which time public comments will also be requested.

Before completing this application, all applicants must contact Stephanie Bray at stephanie.bray@piercecountywa.gov for compliance screening. This consultation is required for ALL applications to determine whether your project will trigger the Uniform Relocation Assistance and Real Property Acquisition Policies Act (Uniform Act) and/or Section 104(d) of the Housing and Community Development Act of 1974 (HCD). Applicants must consult with Stephanie to review Uniform Act requirements. This will ensure that you have adequate time to notify residents or businesses of the project and/or complete notices for acquisition of real property, if required, prior to submittal of the application. Failure to comply with the Uniform Act, if applicable, could result in the application being ineligible for funding. Please note the Uniform Act/Section 104(d) Screening deadline in the Anticipated Timeline section.