As an authorized representative of the Proposer, having carefully examined the Request for Proposals, propose to furnish services in accordance therewith as set forth in the attached proposal.I further agree that this proposal will remain in effect for not less than sixty (60) calendar days from the date that proposals are due, and that this proposal may not be withdrawn or modified during that time.I hereby certify that this proposal is genuine and not a false or collusive proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or supplier on the above work to put in a false proposal or any person or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other contractor(s) or person(s).In order to induce the County to consider this proposal, the Proposer irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to Pierce County, and Proposer further promises that it will not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a response or proposal to or from performing work or providing supplies to Pierce County.

By submitting a proposal, I agree that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Proposer pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Proposer. The Proposer shall not copyright, or cause to be copyrighted, any portion of items submitted to the County in response to this procurement.

I confirm I have reviewed the content of the following attachments included under this RFP: Sample Agreement and any other documents as identified as "sample" in the Attachments section and acknowledge I understand and agree to these requirements should my organization receive a contract as a result of this proposal.

By submitting a proposal, I understand and agree that if awarded funding from this RFP, the organization must be able to meet all insurance requirements based on services being purchased, prior to contract execution, and types of insurances may include, but are not limited to:Commercial General Liability Insurance: Required on all contracts. Standard levels are $1M occurrence/$2M aggregate (may be higher/lower, depending on value of contract and type of service).Commercial Automobile Liability Insurance: Required when the Contractor uses owned, rented, or leased automobiles to complete the services as required per the contract. Higher coverages may be required for fleet/large passenger vehicles. Workers Compensation Insurance: As required by Washington State.Professional Liability or Errors and Omissions Insurance: If the Contractor provides services such as analysis, consulting, counseling, daycare, legal, medical, nursing, pastoral, medical, or other services that require professional licensing.Abuse and Molestation: If the Contractor will be working directly with youth under the age of 18, elderly, disabled or other vulnerable populations.Cyber/Privacy and Security Insurance: If the Contractor is doing work that could give the Contractor access to personal or sensitive information from within the County's network or on the Contractor's personal computer, or lead to breaches of security, leading to a loss of privacy or identity theft.Crime/Employee Dishonesty Insurance: If the Contractor is in the custody or control of Pierce County funds such as cash, credit cards, checks or physical property.Other insurance(s) applicable to services being purchased: Such as Excess or Umbrella Liability Insurance if the contract is in excess of $500,000.In addition:Pierce County shall be named as an "Additional Insured" which must be provided in the insurance endorsement; andInsurance requirements also apply to any subcontractors hired by the main Contractor to deliver services, where applicable.Please see "Exhibit D" in the SAMPLE AGREEMENT under attachments to see full insurance requirements. If you have questions regarding insurance requirements, please submit them through the “Question & Answer” section of the RFP.

As an authorized representative of the Proposer, I certify to the best of my knowledge and belief that the organization and its principals:Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; andHave not within a three-year period preceding this proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.Does not employ any person nor contracts with any person or agency excluded from participation in federal health care programs under either 42 U.S.C. 1320a-7 (§§1128 or 1128A Social Security Act) or debarred or suspended.By checking the confirmation, I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of any award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both.

Pierce County is now collecting Risk Assessment documentation through this form. Agencies MUST complete the Risk Assessment and submit related documentation through the form at LEAST every six months. Upon completion of the form submission, you will receive a confirmation email. The confirmation email is REQUIRED as part of this application. You MUST re-submit the form if any of the following conditions apply since the previous submission: It has been more than six months.There has been a change in leadership (ED/CEO/CFO).There has been a loss or reduction of funding of 20% or more of the agency's total budget. I understand and agree that my organization has completed the Risk Assessment form within the last six months and/or has updated the Risk Assessment form submission if any of the above conditions apply.I understand the results of the Risk Assessment shall be utilized to determine the potential financial risk and stability of the organization prior to the County making any award and that completing the risk assessment does not guarantee an award.

Once you have completed the Pre-Award Risk Assessment Form submission, you will receive an email confirmation. Save the email confirmation as a .PDF and UPLOAD HERE.WARNING: Failure to provide evidence of an acceptable and up-to-date Risk Assessment may be cause for the application to be disqualified from competition.

Please provide the name and title of the individual authorized to execute a contract on behalf of the organization.

Please provide the legal name, any d/b/a names, years in business, local address, billing address if different, email address, and phone number of the organization making the proposal.

Please provide the name, phone, and email for:Executive Director/CEO/PresidentFinancial Manager/CFOContract Manager

Is this project a continuation of an existing project?

This information will be shared in summary materials.

Must choose at least two (2) answers: Profit status (1 or 2) and organizational structure (3, 4, 5, or 6).

Please provide the Washington State Unified Business Identification (UBI) number. WARNING: Failure to provide a UBI number may be cause for the application to be disqualified from competition.

Please provide the Federal Tax Number (EIN).

An organization must have, at the time of submission, an active UEI number when the funding is identified as federal. Please list your UEI as issued by Sam.gov. Funding may or may not create a subrecipient relationship between the organization and the County. WARNING: Failure to provide a number OR if the UEI number is NOT ACTIVE may be cause for the application to be disqualified from competition.

Describe your organization’s experience providing homeless outreach services, including the populations served, geographic areas covered, and scale of operations.Include:Years of experience providing outreach servicesExperience serving regional or geographically diverse areasExperience conducting outreach outside standard business hoursExperience coordinating with healthcare systems, behavioral health providers, local jurisdictions, and other outreach teamsExperience using HMIS, GIS, or other field-based data systemsDescribe how your organization’s experience prepares you to successfully implement the outreach model proposed in this RFP.

Describe your organization’s experience managing and fully expending public grant funds while meeting required program outcomes and performance expectations. Include any fiscal oversight, expenditure tracking, or performance management processes used to ensure timely spending and successful project implementation.

Describe your organization’s experience using the GIS mapping tools in HMIS, and mobile data collection systems to support outreach operations and service coordination. Identify any anticipated challenges related to GIS mapping or mobile data collection and describe how your organization will address them.

Describe your organization’s experience participating in Pierce County’s Coordinated Entry (CE) system and supporting households through housing referral, navigation, and placement processes. Please include the number of staff currently certified to complete CE assessments, the number of staff expected to complete certification, and the anticipated timeline for training completion.

Describe how your organization ensures outreach services are accessible throughout the proposed region(s), including for households who may face barriers to accessing traditional services. Include how your organization:Provides language access and communication accommodationsAdjusts outreach locations, schedules, and methods of engagement to improve accessibilityEnsures services are accessible in rural, unincorporated, or harder-to-reach areasCoordinates interpretation or translation services when neededReduces barriers to engagement and participation in servicesPlease provide examples of how your organization has modified outreach practices or service delivery to improve accessibility for households with differing access needs or barriers to engagement.

Describe how your organization ensures outreach services remain responsive and effective for households with differing service needs, living situations, and barriers to housing stability within the proposed region(s). Include how your organization:Adapts outreach strategies for households with differing service needs or modes of engagementResponds to emerging community needs, service gaps, or changing conditions within the regionCoordinates with community partners and systems to address complex household needsUses feedback, field experience, HMIS/GIS data, or other information to improve outreach approaches over timePlease provide at least one example of how your organization adapted services or outreach practices to better serve a specific population or community need.

Does the project have data in HMIS for which it currently receives a performance scorecard from the County?

Based on your most recent score card, please provide your current performance (i.e., X%) and provide a narrative to explain the performance.

Based on your most recent score card, please provide your current performance (i.e., X%) and provide a narrative to explain the performance.

Based on your most recent score card, please provide your current performance (i.e., X%) and provide a narrative to explain the performance.

Based on your most recent score card, please provide your current performance (i.e., X%) and provide a narrative to explain the performance.

Please email PCCCHMLSInv@piercecountywa.gov, no later than August 1st, at 2:00pm, with Subject line: OUTREACH RFP SPENDING REQUEST to request your spending timeliness. Please provide the project name for which you are requesting spend down in the body of the email. PCHS staff will respond to your email with data percentage (i.e., X%). Provide a narrative to explain the performance.

Does the organization have data on the required project performance measures for the most recent 12-month period that is NOT in HMIS?

If you answered yes above, please upload any project data demonstrating the required Performance Measures not in HMIS for the most recent 12-month period.

If your project does not have any data (in HMIS or elsewhere), please provide a narrative description for how you will reach these goals. Otherwise, please indicate N/A.

Describe and justify your total operational and administrative budget request to operate the proposed Street Outreach program at full scale. Explain how the requested funding supports the proposed staffing, services, and program operations. Your narrative should align with the line items included in the submitted budget spreadsheet.

Do you propose to serve this region?

Describe your operational and service delivery plan to provide consistent outreach coverage across the entirety of the proposed region, including incorporated cities, unincorporated areas, encampments, rural areas, and harder-to-reach locations. Include:Staffing structure and supervisionStaffing structure and supervisionOutreach schedules, including evenings, weekends, holidays, and after-hours coverageOutreach deployment and transportation strategiesPlans to maintain service continuity during vacancies or staff turnoverStaff safety and communication protocolsStrategies to ensure comprehensive coverage throughout the regionEstimated number of unduplicated households served annually (in this region)?How GIS/HMIS data will inform outreach prioritization, deployment, and adjustments over timeHow outreach services will adapt during emergencies and inclement weather events

Describe your organization’s coordination strategy for delivering outreach services within the proposed region(s). Identify key partner organizations, local jurisdictions, and systems involved in service delivery and explain each entity’s role and responsibilities. Also identify whether partnerships are formalized through contracts, MOUs, regular coordination meetings, referral processes, or other collaborative agreements. Include how your organization will:Coordinate outreach coverage across the regionShare information and referralsReduce duplication of outreach effortsRespond to gaps identified through HMIS/GIS dataCoordinate with existing outreach teams and community partnersProvide examples of prior successful cross-system coordination efforts, if applicable.

Describe your organization’s understanding of the proposed region(s), including geographic challenges, underserved areas, service gaps, population trends, transportation barriers, and other factors impacting households experiencing homelessness. Describe how your organization would adapt outreach strategies to address the unique needs and conditions within the region.

Copy the table below into your response and identify all direct service staff positions proposed under this project (do not include positions funded through Administrative Expenses). For each position, include:Position titleNumber of staff in the roleFull-time or part-time statusWhether staff are currently hiredWhether staff are currently Coordinated Entry (CE) certified or when they are expected to complete CE trainingPosition Title# of StaffFull-Time or Part-TimeCurrently Hired? (Yes/No)CE Certified or Will Complete Training? (Yes/No)

Describe how your organization will ensure staff are prepared to effectively deliver the proposed outreach services. Include:Initial and ongoing staff trainingSupervision and coaching practicesApproaches to trauma-informed, strengths-based, and client-centered service deliveryStrategies to support problem-solving, adaptability, and field-based decision makingWorkforce development, staff retention, and ongoing professional learning practices

Please upload the completed Exhibit A: Budget Worksheet here.

Provide any other relevant narrative accompaniment to your budget that you would like the Application Evaluation Committee to know.

Do you propose to serve this region?

Describe your operational and service delivery plan to provide consistent outreach coverage across the entirety of the proposed region, including incorporated cities, unincorporated areas, encampments, rural areas, and harder-to-reach locations. Include:Staffing structure and supervisionStaffing structure and supervisionOutreach schedules, including evenings, weekends, holidays, and after-hours coverageOutreach deployment and transportation strategiesPlans to maintain service continuity during vacancies or staff turnoverStaff safety and communication protocolsStrategies to ensure comprehensive coverage throughout the regionEstimated number of unduplicated households served annually (in this region)?How GIS/HMIS data will inform outreach prioritization, deployment, and adjustments over timeHow outreach services will adapt during emergencies and inclement weather events

Describe your organization’s coordination strategy for delivering outreach services within the proposed region(s). Identify key partner organizations, local jurisdictions, and systems involved in service delivery and explain each entity’s role and responsibilities. Also identify whether partnerships are formalized through contracts, MOUs, regular coordination meetings, referral processes, or other collaborative agreements. Include how your organization will:Coordinate outreach coverage across the regionShare information and referralsReduce duplication of outreach effortsRespond to gaps identified through HMIS/GIS dataCoordinate with existing outreach teams and community partnersProvide examples of prior successful cross-system coordination efforts, if applicable.

Describe your organization’s understanding of the proposed region(s), including geographic challenges, underserved areas, service gaps, population trends, transportation barriers, and other factors impacting households experiencing homelessness. Describe how your organization would adapt outreach strategies to address the unique needs and conditions within the region.

Copy the table below into your response and identify all direct service staff positions proposed under this project (do not include positions funded through Administrative Expenses). For each position, include:Position titleNumber of staff in the roleFull-time or part-time statusWhether staff are currently hiredWhether staff are currently Coordinated Entry (CE) certified or when they are expected to complete CE trainingPosition Title# of StaffFull-Time or Part-TimeCurrently Hired? (Yes/No)CE Certified or Will Complete Training? (Yes/No)

Describe how your organization will ensure staff are prepared to effectively deliver the proposed outreach services. Include:Initial and ongoing staff trainingSupervision and coaching practicesApproaches to trauma-informed, strengths-based, and client-centered service deliveryStrategies to support problem-solving, adaptability, and field-based decision makingWorkforce development, staff retention, and ongoing professional learning practices

Please upload the completed Exhibit A: Budget Worksheet here.

Provide any other relevant narrative accompaniment to your budget that you would like the Application Evaluation Committee to know.

Do you propose to serve this region?

Describe your operational and service delivery plan to provide consistent outreach coverage across the entirety of the proposed region, including incorporated cities, unincorporated areas, encampments, rural areas, and harder-to-reach locations. Include:Staffing structure and supervisionStaffing structure and supervisionOutreach schedules, including evenings, weekends, holidays, and after-hours coverageOutreach deployment and transportation strategiesPlans to maintain service continuity during vacancies or staff turnoverStaff safety and communication protocolsStrategies to ensure comprehensive coverage throughout the regionEstimated number of unduplicated households served annually (in this region)?How GIS/HMIS data will inform outreach prioritization, deployment, and adjustments over timeHow outreach services will adapt during emergencies and inclement weather events

Describe your organization’s understanding of the proposed region(s), including geographic challenges, underserved areas, service gaps, population trends, transportation barriers, and other factors impacting households experiencing homelessness. Describe how your organization would adapt outreach strategies to address the unique needs and conditions within the region.

Describe your organization’s coordination strategy for delivering outreach services within the proposed region(s). Identify key partner organizations, local jurisdictions, and systems involved in service delivery and explain each entity’s role and responsibilities. Also identify whether partnerships are formalized through contracts, MOUs, regular coordination meetings, referral processes, or other collaborative agreements. Include how your organization will:Coordinate outreach coverage across the regionShare information and referralsReduce duplication of outreach effortsRespond to gaps identified through HMIS/GIS dataCoordinate with existing outreach teams and community partnersProvide examples of prior successful cross-system coordination efforts, if applicable.

Copy the table below into your response and identify all direct service staff positions proposed under this project (do not include positions funded through Administrative Expenses). For each position, include:Position titleNumber of staff in the roleFull-time or part-time statusWhether staff are currently hiredWhether staff are currently Coordinated Entry (CE) certified or when they are expected to complete CE trainingPosition Title# of StaffFull-Time or Part-TimeCurrently Hired? (Yes/No)CE Certified or Will Complete Training? (Yes/No)

Describe how your organization will ensure staff are prepared to effectively deliver the proposed outreach services. Include:Initial and ongoing staff trainingSupervision and coaching practicesApproaches to trauma-informed, strengths-based, and client-centered service deliveryStrategies to support problem-solving, adaptability, and field-based decision makingWorkforce development, staff retention, and ongoing professional learning practices

Please upload the completed Exhibit A: Budget Worksheet here.

Provide any other relevant narrative accompaniment to your budget that you would like the Application Evaluation Committee to know.

Do you propose to serve this region?

Describe your operational and service delivery plan to provide consistent outreach coverage across the entirety of the proposed region, including incorporated cities, unincorporated areas, encampments, rural areas, and harder-to-reach locations. Include:Staffing structure and supervisionStaffing structure and supervisionOutreach schedules, including evenings, weekends, holidays, and after-hours coverageOutreach deployment and transportation strategiesPlans to maintain service continuity during vacancies or staff turnoverStaff safety and communication protocolsStrategies to ensure comprehensive coverage throughout the regionEstimated number of unduplicated households served annually (in this region)?How GIS/HMIS data will inform outreach prioritization, deployment, and adjustments over timeHow outreach services will adapt during emergencies and inclement weather events

Describe your organization’s coordination strategy for delivering outreach services within the proposed region(s). Identify key partner organizations, local jurisdictions, and systems involved in service delivery and explain each entity’s role and responsibilities. Also identify whether partnerships are formalized through contracts, MOUs, regular coordination meetings, referral processes, or other collaborative agreements. Include how your organization will:Coordinate outreach coverage across the regionShare information and referralsReduce duplication of outreach effortsRespond to gaps identified through HMIS/GIS dataCoordinate with existing outreach teams and community partnersProvide examples of prior successful cross-system coordination efforts, if applicable.

Describe your organization’s understanding of the proposed region(s), including geographic challenges, underserved areas, service gaps, population trends, transportation barriers, and other factors impacting households experiencing homelessness. Describe how your organization would adapt outreach strategies to address the unique needs and conditions within the region.

Copy the table below into your response and identify all direct service staff positions proposed under this project (do not include positions funded through Administrative Expenses). For each position, include:Position titleNumber of staff in the roleFull-time or part-time statusWhether staff are currently hiredWhether staff are currently Coordinated Entry (CE) certified or when they are expected to complete CE trainingPosition Title# of StaffFull-Time or Part-TimeCurrently Hired? (Yes/No)CE Certified or Will Complete Training? (Yes/No)

Describe how your organization will ensure staff are prepared to effectively deliver the proposed outreach services. Include:Initial and ongoing staff trainingSupervision and coaching practicesApproaches to trauma-informed, strengths-based, and client-centered service deliveryStrategies to support problem-solving, adaptability, and field-based decision makingWorkforce development, staff retention, and ongoing professional learning practices

Please upload the completed Exhibit A: Budget Worksheet here.

Provide any other relevant narrative accompaniment to your budget that you would like the Application Evaluation Committee to know.

Do you propose to serve this region?

Describe your operational and service delivery plan to provide consistent outreach coverage across the entirety of the proposed region, including incorporated cities, unincorporated areas, encampments, rural areas, and harder-to-reach locations. Include:Staffing structure and supervisionStaffing structure and supervisionOutreach schedules, including evenings, weekends, holidays, and after-hours coverageOutreach deployment and transportation strategiesPlans to maintain service continuity during vacancies or staff turnoverStaff safety and communication protocolsStrategies to ensure comprehensive coverage throughout the regionEstimated number of unduplicated households served annually (in this region)?How GIS/HMIS data will inform outreach prioritization, deployment, and adjustments over timeHow outreach services will adapt during emergencies and inclement weather events

Describe your organization’s coordination strategy for delivering outreach services within the proposed region(s). Identify key partner organizations, local jurisdictions, and systems involved in service delivery and explain each entity’s role and responsibilities. Also identify whether partnerships are formalized through contracts, MOUs, regular coordination meetings, referral processes, or other collaborative agreements. Include how your organization will:Coordinate outreach coverage across the regionShare information and referralsReduce duplication of outreach effortsRespond to gaps identified through HMIS/GIS dataCoordinate with existing outreach teams and community partnersProvide examples of prior successful cross-system coordination efforts, if applicable.

Describe your organization’s understanding of the proposed region(s), including geographic challenges, underserved areas, service gaps, population trends, transportation barriers, and other factors impacting households experiencing homelessness. Describe how your organization would adapt outreach strategies to address the unique needs and conditions within the region.

Copy the table below into your response and identify all direct service staff positions proposed under this project (do not include positions funded through Administrative Expenses). For each position, include:Position titleNumber of staff in the roleFull-time or part-time statusWhether staff are currently hiredWhether staff are currently Coordinated Entry (CE) certified or when they are expected to complete CE trainingPosition Title# of StaffFull-Time or Part-TimeCurrently Hired? (Yes/No)CE Certified or Will Complete Training? (Yes/No)

Describe how your organization will ensure staff are prepared to effectively deliver the proposed outreach services. Include:Initial and ongoing staff trainingSupervision and coaching practicesApproaches to trauma-informed, strengths-based, and client-centered service deliveryStrategies to support problem-solving, adaptability, and field-based decision makingWorkforce development, staff retention, and ongoing professional learning practices

Please upload the completed Exhibit A: Budget Worksheet here.

Provide any other relevant narrative accompaniment to your budget that you would like the Application Evaluation Committee to know.

Do you have additional applications to submit under this RFP?

Please download the below documents, complete, and upload for EACH additional application:Application Questions (Word)Attachment A: Budget Workbook (Excel)