As an authorized representative of the proposer, having carefully examined the Request for Proposals, propose to furnish services in accordance therewith as set forth in the attached proposal.I further agree that this proposal will remain in effect for not less than sixty (60) calendar days from the date that proposals are due, and that this proposal may not be withdrawn or modified during that time.I hereby certify that this proposal is genuine and not a false or collusive proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or supplier on the above work to put in a false proposal or any person or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other contractor(s) or person(s).In order to induce the County to consider this proposal, the proposer irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to Pierce County, and proposer further promises that it will not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a response or proposal to or from performing work or providing supplies to Pierce County.

In order for an organization to be eligible to submit a proposal under this procurement, the organization must meet the following eligibility requirements:Be a/an:Educational school or district; orWashington State registered non-profit with current 501(c)(3) status; orFor-profit organization working in partnership with a Washington State registered non-profit as the program lead. Possess a Washington State business license by the time a contract is executed (as evidenced by a UBI number when available).Possess a Federal Tax ID number.By checking 'Confirm', I agree that the organization meets all eligibility requirements as stated under this section. If you have questions regarding eligibility requirements, please submit a question through the "Question & Answer" section of this RFP.

If your organization is a for-profit organization working in partnership with a Washington State registered non-profit as the program lead, please upload documentation showing the relationship between your organization and the non-profit organization. Otherwise, you may skip this question.

By submitting a proposal, I agree that all documents, reports, proposals, submittals, working papers, or other materials prepared by the applicant pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the applicant. The applicant shall not copyright, or cause to be copyrighted, any portion of said items submitted to the County because of this solicitation.

I confirm I have reviewed the content of the following attachments included under this RFP: Sample Agreement and any other documents as identified as "sample" in the Attachments section and acknowledge I understand and agree to these requirements should my organization receive a contract as a result of this proposal.

By submitting a proposal, I understand and agree that if awarded funding from this RFP, the organization must be able to meet all insurance requirements based on services being purchased, prior to contract execution, and types of insurances may include, but are not limited to:Commercial General Liability Insurance: Required on all contracts. Standard levels are $1M occurrence/$2M aggregate (may be higher/lower, depending on value of contract and type of service).Commercial Automobile Liability Insurance: Required when the Contractor uses owned, rented, or leased automobiles to complete the services as required per the contract. Higher coverages may be required for fleet/large passenger vehicles. Workers Compensation Insurance: As required by Washington State. Professional Liability or Errors and Omissions Insurance: If the Contractor provides services such as analysis, consulting, counseling, daycare, legal, medical, nursing, pastoral, medical, or other services that require professional licensing.Abuse and Molestation: If the Contractor will be working directly with youth under the age of 18, elderly, disabled or other vulnerable populations.Cyber/Privacy and Security Insurance: If the Contractor is doing work that could give the Contractor access to personal or sensitive information from within the County's network or on the Contractor's personal computer, or lead to breaches of security, leading to a loss of privacy or identity theft. Crime/Employee Dishonesty Insurance: If the Contractor is in the custody or control of Pierce County funds such as cash, credit cards, checks or physical property.Other insurance(s) applicable to services being purchased: Such as Excess or Umbrella Liability Insurance if the contract is in excess of $500,000.In addition, Pierce County shall be named as an "Additional Insured,” which must be provided in the insurance endorsement. Insurance requirements also apply to any subcontractors hired by the main Contractor to deliver services, where applicable.Please see "Exhibit D" in the SAMPLE AGREEMENT under attachments to see full insurance requirements. If you have questions regarding insurance requirements, please submit them through the “Question & Answer” section of the RFP.

As an authorized representative of the proposer, I certify to the best of my knowledge and belief that the organization and its principals:Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; andHave not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.Does not employ any person nor contracts with any person or agency excluded from participation in federal health care programs under either 42 U.S.C. 1320a-7 (§§1128 or 1128A Social Security Act) or debarred or suspended.By checking the confirmation, I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of any award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both.

I understand that all potentially successful Proposers will be required to complete a financial risk assessment prior to a formal contract offer. This audit requires the organization to submit detailed financial information about the organization’s financial history, current status, and details regarding boards, internal processes, and controls. The results of the risk assessment shall be utilized to determine the potential financial risk and stability of the organization – the outcome of the assessment shall be scored low, medium, high. The County reserves the right not to contract with an organization considered financially “high risk.” If you have questions regarding risk assessments, please submit a question through the "Question & Answer" section of this RFP.

Please provide the name and title of the individual authorized to execute a contract on behalf of the organization.

Please provide the legal name, any d/b/a names, years in business, local address, billing address if different, email address, and phone number of the organization making the proposal.

Please provide the organization's Federal Tax Number (EIN).

Please provide the organization's Washington State Unified Business Identification (UBI).WARNING: Failure to provide a UBI number may be cause for the application to be disqualified from competition.

An organization must have, at the time of submission, an active UEI number when the funding is identified as federal. Please list your UEI as issued by Sam.gov. Funding may or may not create a subrecipient relationship between the organization and the County. WARNING: Failure to provide a number OR if the UEI number is NOT ACTIVE may be cause for the application to be disqualified from competition.

Must choose at least two (2) answers: Profit status (1 or 2) AND organizational structure (3, 4, 5, or 6).

Please provide the name, phone, and email for:Executive Director/CEO/PresidentFinancial Manager/CFOContract Manager

What area(s) of Pierce County will the project serve? Please choose the closest city and zip code.

Applicants may submit proposals for one or both of the following project types. A separate application must be submitted for each project type. Please choose one.

By checking "confirm", I understand and agree, If the proposed program includes minor facility improvements, applicants must ensure that all work complies with Washington State public works requirements as outlined in RCW 39.04 and prevailing wage laws under RCW 39.12. Minor improvements, such as safety enhancements or accessibility upgrades, will require procurement and prevailing wage obligations when public funds are used. Applicants are responsible for determining whether their proposed improvements meet the definition of public works and for adhering to all applicable regulations. Contractors performing work must submit Intent and Affidavit forms to the Washington State Department of Labor & Industries to confirm compliance with prevailing wage requirements.

Based on your selection for Question 10.2, please provide a detailed description of your proposed project type as follows: If choosing Academic & Enrichment Program(s), please provide a response to Question 11.1.If choosing Recreational & Social Development Program(s), please provide a response to Question 11.2.

Explain how your program will offer structured learning opportunities outside traditional school hours to support academic growth, creativity, and critical thinking. Include the types of academic support (e.g., tutoring, homework help, STEM activities) and enrichment opportunities (e.g., arts, cultural experiences, leadership development) you will provide. Offer an overview of the main program activities, the estimated number of youth served annually, and whether this is a new project or a continuation of an existing project.

Describe how your program will create supportive, supervised environments where youth can develop social-emotional skills, build positive relationships, and engage in healthy interactions. Include the types of recreational activities (e.g., sports, fitness, outdoor education) and social development opportunities (e.g., social-emotional learning, life skills, peer leadership) you will offer. Provide an overview of the main program activities, the estimated number of youths served annually, and whether this is a new project or a continuation of an existing project.

Explain how your program fosters secure, inclusive, and structured environments outside of regular school hours that promote learning, skill-building, and positive social-emotional growth. Describe the strategies, activities, and practices your program uses to ensure participant well-being, encourage academic engagement, strengthen life skills, and support healthy relationship development among youth and young adults.

Please describe your organization’s experience implementing programs that provide academic enrichment, tutoring, recreation, mentoring, leadership development, or social-emotional learning activities. As part of your response include examples that demonstrate your organization’s ability to manage program delivery, coordinate staff and volunteers, and engage youth and young adults in structured activities outside school hours.If your organization does not have direct experience in these areas, explain how your leadership and staff possess the expertise and capacity to successfully implement programs that support youth development, recreational, academic growth, career exploration, and social-emotional well-being.

What infrastructure and resources (e.g., physical facilities, technology platforms, mobile or virtual service capacity, accessibility features) do you currently utilize or plan to implement to effectively reduce barriers to service delivery and participant engagement? Please describe how these elements support equitable access and inclusion across all populations.

Describe how your organization will determine participant eligibility in alignment with the requirements outlined in this solicitation and outline the processes you will implement to ensure participants are appropriately screened, enrolled, and connected to the services they need. In your response, explain how you will confirm eligibility and gather all required documentation in compliance with contract reporting standards, while ensuring these steps remain streamlined, culturally responsive, and do not create unnecessary barriers to participation.

What strategies will you use to reach out to, engage, and retain participants specifically those who are experiencing financial hardship, housing instability, foster care involvement, juvenile justice involvement, developmental or intellectual disabilities? How will your program ensure participants, who may benefit from structured opportunities for academic growth, recreation, career exploration, and social-emotional well-being, are meaningfully included and supported?

Describe how your organization will measure and monitor program outputs and outcomes listed in section 4.4 of this solicitation (project type specific). In your response, include SMART objectives (Specific, Measurable, Achievable, Relevant, and Time-bound) that: Align with your program goals to the objectives of this solicitation; andThe methods and tools your organization will use to track progress toward these objectives; and How your organization will evaluate the effectiveness of program services in achieving stated goals and objectives.

Describe the specific strategies your program will use to ensure equitable access for all youth—including those with differing abilities, language barriers, and diverse cultural backgrounds—and how your program will create an inclusive, culturally responsive environment that reflects and respects the communities you serve.

How does your program meet the needs of differing communities? How do you ensure programs are reflective of the communities you serve?

How do you plan to partner and collaborate with other organizations to support client success? In your response, list all potential partnering organizations and their role in the overall program. Please note if your proposal will include subcontracting with partnering organizations.

Budgets will be evaluated for reasonableness, taking into account factors such as alignment with the program scope, proportionality to the proposed services and expected outcomes, and overall program efficiency.

Provide a brief narrative that explains how requested funds will be allocated to support program implementation/delivery.

Proposals that include minor repairs, facility upgrades or equipment purchases must provide additional budget narrative responses:Description of Repairs/Upgrades/Equipment: What specific repairs, upgrades, or equipment purchases are included in your proposal? Justification: How do these repairs, upgrades, or equipment support the program’s goals and objectives?Estimated Cost: What is the total estimated cost for these items?(Reminder: Costs for minor facility improvements cannot exceed 10% of the total award amount.)Implementation Timeline: When will these repairs or purchases be completed?Compliance & Safety: Will the proposed improvements comply with all applicable safety and accessibility standards?

What percentage of your organization’s total budget does the proposed program make up?

Please provide a copy of your organizations cost allocation plan.

Please indicate the type of payment method desired.

Please explain why you chose the above Payment Method.

Due to the limited availability of funding, Pierce County anticipates that some programs may receive less than their full requested amount. Please describe:What services or aspects of the program overview you would prioritize maintaining with a reduction in funding? Please indicate how and where these priorities appear in your budget to help us assess potential funding reductions.Why would you prioritize maintaining these services or aspects?

Please download the Pre-Award Risk Assessment, complete, and upload the completed assessment and all required supplemental materials, including: 2 most recent audited financial statements, including federal single audit, management letters and findings/corrective responses.Prior year Balance Sheet, Profit and Loss and Cash Flow Statements for entire year period.Current YTD Balance sheet, Profit and Loss and Cash Flow Statements.Most recent IRS annual submission, if this has not been sent, please detail why it not been filed yet.Agency’s policies and procedures for fiscal/grant accounting, including cost allocation and record retention policies.Third Party monitoring reports you may have received in last two years.1 example of a management timesheet and 1 example of an employee (non-management) timesheet.Additionally requested documents, as applicable based on Pre-Award Risk Assessment responses.Please note, if applying for more than one project, only ONE Pre-Award Risk Assessment is required.

If your organization is submitting more than one application, please complete a separate budget and download and complete the Out of School Programming Application Questions and upload under 18.1 below.

Please download the below documents, complete, and upload.